Job details

University-of-Manitob; Winnipeg; On-site; CAD 38,000 - 53,000; Full time

Job summary

The University of Manitoba is seeking a dedicated Indigenous Citizenship Verification Administrator to support the Affining Indigenous Citizenship/Membership initiative. You will verify citizenship, apply policy, and assist applicants through the online portal while coordinating with faculties and administrative units.

You will manage high-volume, time-sensitive tasks ensuring confidentiality and accuracy, and contribute to reports and improvements across administrative processes related to

Qualifications

• Undergraduate bachelor’s degree or equivalent is required.
• One year of directly-related administrative experience.
• Experience working with Indigenous communities and organizations.
• Advanced proficiency with Microsoft 365.
• Experience using University finance systems and accounting software (Epic, Concur, Banner).

Responsibilities

• Verify Indigenous citizenship using designated software in a high-volume, time-sensitive, and confidential environment and in accordance with the AIC Policy.
• Interpret Affining Indigenous Citizenship/Membership (AIC) Policy during first stages of implementation.
• Review, assess, and validate documentation submitted through the AIC online portal, applying established policy and professional judgement.
• Audit and create reports related to verification and related activities.
• Assist and provide advice and expert guidance to applicants by assisting with policy interpretation, portal navigation, and documentation requirements.
• Coordinate with faculties and administrative units to gather information related to Indigenous programming and supports.

Skills

Indigenous cultural awareness

Interpersonal skills

Problem solving

Attention to detail

Multi-tasking

Oral and written communication

Education

Undergraduate bachelor’s degree or equivalent

Tools

Microsoft 365

Epic

Concur

Banner

VIP

Job description

Position number: 38246

Date posted: October 29, 2026

Job details

Existing Project Full-Time (Budget Funded)

Full-time: Yes

Permanent: No

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Appointment Dates December 14, 2026 to June 9, 2028

840 hours worked

For more information please contact: Danielle Lang - [e-mail]

Qualifications

Due to the significant cultural requirements of this position, this position is designated for Indigenous candidates who have experience working with Indigenous communities and organizations. Applicants must self-declare on their cover letter/resume as Indigenous (First Nation, Inuit, Metis). The successful candidate will be required to provide documentation confirming their Indigenous citizenship or membership prior to appointment.

MINIMUM FORMAL EDUCATION/TRAINING:

• Undergraduate bachelor’s degree or equivalent is required.

EXPERIENCE:

Required:

• One year of directly-related administrative experience


• Experience working with Indigenous communities and organizations


• Advanced proficiency with Microsoft 365


• An acceptable equivalent combination of education and experience may be considered.

Preferred:

• Knowledge of the University finance system and Supplier Payment Services


• Experience working with University accounting software (Epic, Concur, Banner)


• Completion of a FIPPA and PHIA training program


• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Must have strong Indigenous cultural awareness and knowledge.


• Must be able to work well both independently and collegially as a team member, with excellent interpersonal skills and the ability to think outside the box and be open to challenges and changes is required.


• Ability to anticipate and resolve problems is required.


• Strong critical thinking skills are required.


• Demonstrated ability to maintain privacy and confidentiality with respect to communications and records to the extent protected under the law and statements of ethical practice is required.


• Must perform all duties in a professional and diplomatic manner.


• Ability to establish and maintain appropriate files, forms, records, databases, archival data files, and distribution lists is required.


• Attention to detail and following instructions is required.


• Must be proficient in multi-tasking to meet multiple deadlines.


• Proven ability to synthesize discussions and capture key decisions and actions through clear, accurate minute-taking is required.


• Ability to synthesize information, take meeting minutes and prioritize work is required.


• Excellent oral and written communication skills are required.


• High degree of competency in word processing, spreadsheets, presentations, and online meeting software is required.


• Experience developing and delivering resources, presentations, and workshops is required.


• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

• Verify Indigenous citizenship using designated software in a high-volume, time-sensitive, and confidential environment and in accordance with the Affining Indigenous Citizenship/Membership (AIC) Policy.


• Interpret Affining Indigenous Citizenship/ Membership (AIC) Policy during first stages of implementation


• Review, assess, and validate documentation submitted through the AIC online portal, applying established policy, procedures, and professional judgement to determine completeness and eligibility for verification.


• Audit and create reports related to verification and related activities.


• Assist and provide advice and expert guidance to applicants by assisting with policy interpretation, portal navigation, and documentation requirements.


• Assess complex applicant cases, identify discrepancies, and provide recommendations to the Manager on appropriate resolution or next steps.

Administrative Support

• Liaise with University of Manitoba faculties, schools, and administrative units to gather information related to Indigenous programming and supports.


• Develop, maintain, and update a centralized database of contacts, programs, and services relevant to the AIC office.


• Compile, analyze, and generate reports, metrics, and statistical information to support decision‑making, operational planning, and continuous improvement initiatives.


• Coordinate the AIC Advisory Council, including:


• Maintaining a database of members and contacts.


• Organizing and scheduling meetings.


• Preparing meeting materials and packages.


• Recording minutes, decisions, and tracking consultation activities.


• Provide administrative support to the Manager and AIC team, including:


• Managing calendars and scheduling meetings.


• Preparing reports, correspondence, and documentation.


• Coordinating meeting logistics, drafting agendas, recording minutes, and following up on action items.


• Organizing travel, itineraries, and accommodation arrangements on an as needed basis.


• Establish and maintain filing systems, records, databases, and distribution lists in accordance with university standards.


• Develop and distribute internal and external communications materials.


• Oversee the AIC teams financial and administrative processes, including:


• Monitoring budgets, tracking expenditures, and forecasting needs.


• Processing honoraria, travel reimbursements, and related payments.


• Using university systems such as Epic, Concur, and VIP for financial, purchasing, and payroll functions.


• Processing payroll documentation, monitoring vacation banks and sick banks, and creating payroll authorization reports.


• Liaise with IST to resolve system-related issues.


• Ensure accuracy and completeness of documentation submitted for approval, including payroll and financial materials.

Events and Outreach

• Collaborate with internal and external partners on the development of resources related to the AIC policy for students, staff, faculty, and community members.


• Plan, coordinate, and deliver presentations, workshops, consultations, and events (both virtual and in‑person).


• Maintain records of outreach activities, including attendance and presentation materials.


• Coordinate presentations across the university and external communities.


• Represent the AIC team at institutional committees, events, and community engagements as required.

Other Duties

• Contribute to a welcoming, respectful, and inclusive environment


• Identify and bring forward administrative or procedural barriers that may impact Indigenous communities and provide suggestions for improvement


• Perform other duties as assigned

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.