Advisor, Procurement and Contracts - Procurement and Contract Management Services

MacEwan University; Edmonton; On-site; CAD 59,000 - 86,000; Full time

Job summary

MacEwan University invites applications for an Advisor, Procurement and Contracts in a full-time continuing role within the Procurement and Contract Management Services. The position oversees the bidding process, advises on contract terms, and collaborates with internal stakeholders to optimize procurement outcomes.

Responsibilities include market analysis, contract administration, and ensuring compliance with relevant trade agreements.

Qualifications

• Post-secondary certification in a business-related field.
• Minimum 5 years' related procurement experience.
• Minimum 3 years supporting competitive bid processes, writing resultant contracts from templates.

Responsibilities

• Conduct regular meetings with internal stakeholders to understand procurement and business requirements.
• Complete market research and assessment, and recommend procurement and contracting strategies with leadership support.
• Full ownership of the bidding process including document development, APC solicitation, evaluation, awards, regrets, and debriefs; engage stakeholders.

Skills

Attention to detail

Risk identification

Project management

Communication skills

Interpersonal skills

Client service orientation

Computer proficiency

Team player

Contract management databases

Legislation knowledge

Public procurement

Education

Post-secondary business certification

Tools

MS Access

SharePoint

Visio

Microsoft Project

Job description

Competition Number: 26.09.222

Category: Full-Time Continuing (35 hours per week).

Salary: MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $58,883 - $85,616 per annum (Based on 35 hours per week).

Closing Date: October 12, 2026

MacEwan University is seeking an Advisor, Procurement and Contracts for a full-time continuing opportunity with the Procurement and Contract Management Services.

Key responsibilities include:

• Conducting regular meetings with internal stakeholders to understand procurement and business requirements; and
• Completing market research, procurement background assessment, and recommending procurement and contracting strategies to best meet business objectives with leadership support.

Competitive Bidding and Contract Administration

• Providing procurement and contract advice to various MacEwan’s stakeholders while working closely with MacEwan's legal department for expertise;
• Full ownership of the bidding process, which includes document development, solicitation on Alberta Purchasing Connection (APC), evaluation, awards on APC, regrets, and debriefs while ensuring proper stakeholder engagement,
• Leading end-to-end low to medium-risk, low to medium-visibility, and/or low to medium-value RFx processes;
• Sporadic involvement in high value/risk/visibility contracts and competitive bids under supervision, or in a supporting role to Procurement Senior Advisors;
• Leading and facilitating debriefing of unsuccessful bidders toward improvement of future responses and, based on feedback received, improvement of future competitive bidding documents.;
• Interpreting contract requirements, terms & conditions, and ensuring that all parties understand their responsibilities; and
• Facilitating and managing internal and external stakeholders’ engagement during the competitive bid and contract administration.

Departmental and Business Support

• Acting as a liaison between internal stakeholders and suppliers as needed; and
• Diligently moving the business forward by suggesting process improvements, mitigating risks to the university, and containing costs.

Skills

• Exceptional attention to detail;
• The ability to identify risks and propose strategies to mitigate same in the contracting process;
• Demonstrated ability to manage multiple priorities and projects;
• Excellent communication skills, both verbal and written;
• Strong interpersonal, analytical and organizational skills;
• Demonstrated ability to deliver services in a service-oriented and client-centered environment;
• High level skill in using computers including experience with standard business applications including Microsoft Office and Excel;
• Demonstrated ability to work as a strong contributor in a team environment and able to effectively interact with all levels of management and staff;
• Experience with Contract Management Database, preferably PeopleSoft FSCM modules such as e-procurement, procurement, and PO Contract;
• Knowledge of relevant legislation and trade agreements with respect to public procurement obligations;
• Knowledge and experience in applying principles of project management; and
• Knowledge of contract laws.

Qualifications

• A minimum of a post-secondary certification in a business-related field.
• A minimum of 5 years' related procurement experience.
• A minimum of 3 years supporting competitive bid processes, writing resultant contracts based on an existing contract template.
• Experience working in post-secondary institutions or public procurement would be considered an asset.
• Experience using MS Access, SharePoint, Visio, and / or Project.
• Formal training in Business (contract law) or public procurement would be considered an asset.
• An equivalent combination of education and experience may be considered.