Advisor, Facilities (1-Year Term)

Canadian Medical Association; Ottawa; Hybrid; CAD 81,000 - 101,000; Full time

Benefits offered by this job

Colleagues committed to meaningfulwork

Leaders that have your back

An enterprise that embraces change

The tools to do your job

An unmatched employee experience

Wellness initiatives

Job summary

Canadian Medical Association in Ottawa, Ontario, is seeking a proactive facilities professional to manage building operations, vendor relationships and workplace needs within Corporate Services and Finance Services and Facilities.

You will coordinate maintenance programs, support office renovations and space planning, balance multiple priorities with minimal supervision, and help create a safe, welcoming environment that supports employees and the enterprise.

Qualifications

• Acted as trusted advisor on facilities and workplace operations balancing employee experience, operational efficiency, and business needs.
• Managed multiple facilities priorities including maintenance programs, vendor services, building projects, and workplace improvements.
• Built relationships with internal stakeholders and external partners to ensure facilities services were delivered effectively and professionally.
• Identified opportunities to improve facilities processes and implemented solutions that enhanced workplace operations and service delivery.
• Monitored preventative maintenance activities to keep assets, systems, and office spaces safe, functional, and well-maintained.
• Supported workplace initiatives such as office renovations, space planning, furniture reconfigurations, and employee accommodation requests.

Responsibilities

• Acted as trusted advisor on facilities and workplace operations.
• Managed multiple facilities priorities including maintenance programs and vendor services.
• Built relationships with internal stakeholders and external partners to ensure services delivered effectively.

Skills

Vendor management

Project coordination

Facilities operations

Stakeholder management

Customer service

Safety compliance

Job description

Description

Unit | Department: Corporate Services | Finance Services and Facilities

Reports to: Manager, Finance Services and Facilities

Type: Temporary | Full-Time | 1 Vacancy

Salary: $80,500 to $100,500

What makes you a great fit for this role?

You are a proactive facilities professional who enjoys keeping workplaces safe, functional and welcoming. You bring sound judgement, strong project coordination skills and a service-focused approach to managing building operations, vendor relationships and workplace needs. Comfortable balancing multiple priorities with minimal supervision, you build trusted relationships and find practical solutions that support employees and the broader enterprise.

We Have:

• Colleagues committed to meaningful work
• Leaders that have your back
• An enterprise that embraces change
• The tools to do your job
• An unmatched employee experience
• Wellness initiatives that’ll make your jaw drop

You Have:

• Acted as a trusted advisor on facilities and workplace operations, providing practical recommendations that balanced employee experience, operational efficiency, and business needs.
• Managed multiple facilities priorities simultaneously, including maintenance programs, vendor services, building projects, and workplace improvements.
• Built strong relationships with internal stakeholders and external partners to ensure facilities services were delivered effectively and professionally.
• Identified opportunities to improve facilities processes and implemented solutions that enhanced workplace operations and service delivery.
• Monitored and coordinated preventative maintenance activities, helping ensure assets, systems, and office spaces remained safe, functional, and well-maintained.
• Supported workplace initiatives such as office renovations, space planning, furniture reconfigurations, and employee accommodation requests.
• Tracked project milestones, action items, and operational deliverables while providing clear updates to stakeholders and leadership.
• Contributed to creating a positive workplace experience by ensuring employees had access to safe, efficient, and well-supported office environments.

And this is totally you:

• Service-oriented, with a genuine desire to create positive workplace experiences.
• Adaptable and comfortable shifting between operational, project-based, and administrative work.
• Proactive and resourceful
• Confident building relationships with vendors, property managers, and internal stakeholders.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.

Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

Wehavelisted a salary range that reflects where we expect tohire forthis role, butyouractual salary may be higher, in consideration ofunique experience and background. If you move forward in the process, youwilllhave the opportunity todiscuss yourcandidacy andspecificskillswith a recruiterand to address any questions you may have.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with stakeholders and counterparts nationally across Canada. Due to the nature of the work performed for this position, the incumbent is required to communicate with colleagues in Quebec, Ontario and/or other provinces in English. Proficiency in French is an asset, but not a requirement of this role.