Facilities Coordinator

Desjardins; Aurora; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and annual bonus

4 weeks of flexible vacation starting—

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness

Job summary

Desjardins is seeking a Real Estate & Facilities Coordinator to support planning and execution of capital projects, office renovations, and sustainability initiatives across the OAW region, with a focus on our Aurora location. This developmental role offers exposure to project management, construction coordination, and stakeholder engagement in a dynamic office environment.

You will coordinate schedules, track milestones, manage records, and liaise with engineers, architects, vendors, and

Qualifications

• Bachelor’s degree in Business, Real Estate, Construction Management, Engineering, Architecture or related field.
• Minimum two years of relevant experience in project coordination, real estate, construction, or facilities management.
• Experience coordinating multiple projects and stakeholders in a fast-paced environment.
• Experience with vendors, consultants, contractors, and service providers.
• Experience with project tracking tools (e.g., MS Project, Smartsheet) and CAD-related tools.

Responsibilities

• Coordinate and track capital projects, office renovations, tenant improvements, and building initiatives in the Aurora office and other locations as needed.
• Develop and maintain project schedules, track milestones, resolve issues, and ensure timely deliverables.
• Coordinate activities between internal stakeholders and external partners (engineers, architects, contractors, HVAC, vendors).
• Support procurement activities including RFPs, vendor communications, and onboarding.
• Provide coordination for construction projects and base building renovations, including site coordination and contractor scheduling.

Skills

Project coordination

Stakeholder management

Communication

Problem solving

Travel availability

Education

Bachelor’s degree in Business/Real Estate/Construction/Engineering

Tools

MS Project

Smartsheet

AutoCAD/CADD

Excel

Outlook

Job description

We are seeking a highly organized, proactive, and detail-oriented Real Estate & Facilities Coordinator to support the planning, coordination, and execution of capital projects, operational initiatives, and real estate improvements across the Ontario, Atlantic, and Western (OAW) region offices, with a primary focus on our Aurora location.

This is a developmental role designed to provide exposure to a broad range of real estate and facilities management initiatives, making it an excellent opportunity for an early-career professional looking to build expertise in project management, construction coordination, building operations, and stakeholder engagement. Reporting to the Real Estate Group (OAW), the successful candidate will play a key role in supporting projects from conception through completion, helping to ensure timelines, budgets, documentation, and stakeholder communications are managed effectively.

The role offers exposure to a variety of initiatives, including capital planning, office and building renovations, tenant improvements, sustainability and decarbonization projects, procurement activities, and operational excellence initiatives. The ideal candidate demonstrates strong organizational skills with the ability to manage multiple priorities, exceptional attention to detail, and strong follow-through. They are a strong communicator with excellent coordination and relationship-building skills, capable of working effectively with both technical and non-technical stakeholders. Client-focused, adaptable, and solution-oriented, they thrive in dynamic environments and take a proactive approach to problem-solving and continuous improvement.

Working closely with internal partners and external consultants—including engineers, architects, contractors, vendors, and service providers, the Project Coordinator, Facilities Management & Real Estate will help facilitate project delivery, maintain accurate records, coordinate communications, and contribute to creating safe, efficient, and high-performing workplace environments. This position provides a unique opportunity to gain hands-on experience across multiple areas of commercial real estate and facilities management while building a strong foundation for future growth within the organization.

More specifically, you will be required to:

• Coordinate and track capital projects, office renovations, tenant improvements, and building initiatives in the Aurora office while providing project support for other locations as required
• Assist in developing and maintaining project schedules, tracking progress, monitoring milestones, resolving issues, and ensuring project deliverables are completed efficiently and effectively
• Coordinate activities between internal stakeholders and external partners, including engineers, architects, contractors, HVAC specialists, building system consultants, and vendors to support successful project execution
• Support procurement activities by assisting with the preparation, issuance, administration, and evaluation of Requests for Proposals (RFPs), as well as vendor communications and onboarding
• Provide coordination support for construction projects, tenant improvements, and base building renovations, including site coordination, contractor scheduling, and issue tracking throughout project execution
• Assist in the planning and implementation of energy-efficiency, sustainability, and building decarbonization initiatives, while tracking project performance, key milestones, and related documentation
• Provide coordination support during building incidents and emergency situations, including assisting with communications, response activities, and the maintenance of emergency preparedness plans and documentation
• Maintain organized project records, including contracts, drawings, permits, inspection reports, and consultant deliverables, while tracking regulatory requirements and supporting compliance with applicable standards, policies, and building regulations.

What we offer

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

Benefits apply based on eligibility criteria.

What you bring to the table

• Bachelor's degree in Business, Real Estate, Construction Management, Engineering, Architecture or in a related field
• A minimum of two years of relevant experience in project coordination, real estate, construction, or facilities management
• Please note that other combinations of qualifications and relevant experience may be considered
• Experience coordinating multiple projects and stakeholders in a fast-paced environment
• Experience working with vendors, consultants, contractors, and service providers
• Experience with project tracking tools (e.g., MS Project, Smartsheet) and CADD
• Experience preparing reports, maintaining documentation, and managing project records
• Experience in sustainability, energy efficiency, decarbonization, or environmental initiatives.
• CADD
• Advanced proficiency using Microsoft Excel, Word, and Outlook
• Knowledge of procurement processes, vendor management, and Requests for Proposals (RFPs)
• Intermediate knowledge of construction or building systems
• Available for travel in the OAW region
• Must have a valid driver's license

Action oriented, Customer Focus, Differences, Drive results, Nimble learning, Plans and aligns, Resourcefulness

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!