Advisor – Events

Cancer Research Society; Montreal; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work policy

Well-being programs

Group insurance (medical and dental)

RRSP program

Job summary

The Cancer Research Society (CRS) is seeking an experienced Events Coordinator to join our Downtown Montreal team. You will lead strategic planning, manage fundraising events, foster partnerships, and supervise volunteers to advance CRS’s mission.

Based in Montreal, the role requires close collaboration with the Head of Events, a flexible approach to evenings and weekends, and a focus on delivering high-impact community initiatives across Canada.

Qualifications

• Undergraduate degree in a relevant field.
• At least five years of experience in event planning.
• Bilingual English and French, written and spoken.
• Experience in customer service and volunteer supervision.
• Proficiency with Microsoft Office Suite.
• Knowledge of Raiser’s Edge (Blackbaud) or another CRM is an asset.
• Availability to work some evenings, weekends and travel.

Responsibilities

• Strategic Planning and Development: contribute to the annual events plan, plan and coordinate fundraising events, grow the events portfolio across Canada, build sponsorship proposals and prepare budgets.
• Event Management and Execution: oversee events from conception to delivery within timelines and budgets, provide guidance to third-party organizers, prepare event materials and letters, manage correspondences and reports, oversee permits and licenses.
• Resource Engagement: motivate and retain donors and partners, manage volunteers and interns, negotiate vendor contracts, support marketing with event content.

Skills

Autonomy

Planning

Organizational skills

Teamwork

Interpersonal skills

Bilingual English/French

Communication

Creativity

Education

Undergraduate degree

Tools

Microsoft Office

Raiser’s Edge (Blackbaud)

Job description

Under the supervision of the Head of Events, the incumbent contributes to the strategic planning, development, management, and execution of CRS events and community initiatives. They are responsible for coordinating and maintaining relationships with organizing committees and volunteers involved in these events.

Job

Permanent, full-time position, office-based – Downtown Montreal (McGill metro station)

Schedule

37.5 hours per week (fixed schedule from 8:30 a.m. to 5:00 p.m.)

Main responsabilities

Strategic Planning and Development

• Contribute to the implementation of the annual events plan;
• Plan and coordinate fundraising events, benefit evenings, and community initiatives;
• Drive the growth of the events and community initiatives portfolio by engaging new groups, families, and businesses across Canada in support of the mission;
• Strengthen relationships with organizers of existing initiatives to ensure year-over-year continuity, fostering meaningful, authentic, and motivating engagement;
• Create sponsorship proposals, partnership opportunities, and solicitation tools for events;
• Prepare budgets required for the execution of specific initiatives;
• Develop policies, establish procedures, and create guidelines for all community initiatives.

Event Management and Execution

• In collaboration with the Head of Events, oversee all events organized by the CRS from conception to delivery, ensuring timelines and budgets are respected;
• Support third-party event organizers and community groups by providing personalized guidance and strategic advice tailored to the nature of their event;
• Develop, update, and maintain all tools required for event execution (solicitation letters, visibility plans, thank-you letters, etc.);
• Carry out all necessary event-related solicitations;
• Serve as the main point of contact for organizing committees (meeting minutes, meeting calendars, management of Outlook invitations, etc.);
• Produce the daily sales report and manage the sales summary for each event;
• Identify operational or relationship-based challenges related to the initiatives and recommend pragmatic, creative solutions;
• Ensure on-site presence at events;
• Liaise with the administrative department to ensure accurate delivery of receipts, donation reconciliation, financial reconciliation, and audit support;
• Oversee the process for all permit and licence applications;
• Perform any other related duties.

Ressource Engagement

• Motivate, support, and retain donors and partners;
• Develop and maintain relationships with volunteers, participants, organizing committees, partners, and donors;
• Supervise volunteers and interns who support fundraising efforts;
• Negotiate and draft vendor contracts;
• Support the internal communications and marketing team in creating event-related content.

Qualifications and abilities

• Strong sense of autonomy;
• Excellent planning and organizational skills;
• Ability to manage and supervise material, financial, and human resources;
• Strong teamwork skills;
• Strong interpersonal skills;
• Rigour and attention to detail;
• Ability to work under pressure;
• Fast execution and respect for deadlines;
• Creativity, dynamism, and initiative;
• Strong verbal and written communication skills in French and English;
• Basic graphic design and social media management skills, considered an asset.

Requirements

• Undergraduate degree in a relevant field or equivalent experience;
• At least five (5) years of experience in event planning, or a combination of relevant experience. Experience in a nonprofit organization is an asset;
• Bilingualism in English and French, both spoken and written;
• Experience in customer service and volunteer supervision;
• Experience in solicitation and fundraising campaigns;
• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel);
• Knowledge of and experience with Raiser’s Edge (Blackbaud) or another CRM tool is an asset;
• Availability to work some evenings, weekends and to travel a few days per year.

The CRS values diversity and inclusion and encourages all qualified candidates to apply. We thank all candidates for their interest.

• Competitive salary, hybrid and flexible remote work policy (depending on the position)
• Well-being and quality of life
• Concrete measures to support work-life balance, including a summer schedule
• Health and wellness
• Group insurance (medical and dental) and employee assistance program with access to telemedicine
• Opportunities for training and career growth
• Group RRSP to help you plan for your future

Together, we help save lives.

Founded in 1945, the Cancer Research Society (CRS) is a pan-Canadian, non-profit organization whose mission is to fund research on all types of cancer in order to prevent, detect, and treat the disease.