Administrative Technician, Research Programs

Cancer Research Society; Montreal; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Group insurance (medical and dental)

Employee assistance program with telem

Group RRSP

Hybrid and flexible remote work policy

Job summary

Cancer Research Society (CRS) in Downtown Montreal is seeking an Administrative Technician for the Research Programs team. The role provides operational and administrative support, handling data, documents, and communications across CRS programs and competitions.

Under the Director of Research Programs, you will manage multiple files, ensure quality, and collaborate with the Scientific Advisor and Marketing team on web content and reports. Fluency in French and English is required.

Qualifications

• Fluent in French and English, written and spoken.
• 3–5 years in managing research grants and competitions.
• Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).

Responsibilities

• Provide operational support for CRS programs and competitions, including document updates and applicant/reviewer interactions.
• Assist with grants management processes and payments to academic/research institutions.
• Track invoices and manage research program data in databases (Access, ProposalCentral).
• Respond to researchers’ inquiries about CRS programs and competitions.
• Support Communications/Marketing with updating web pages and newsletters; assist in annual impact report.
• Filing, archiving, and destruction of documents per CRS policy.

Skills

Bilingual French/English

Education

Diploma of College Studies (DCS) in Administration

University certificate in a scientific field

Tools

Microsoft 365 Suite

ProposalCentral/Altum ProposalCentral

Raiser's Edge NXT (Blackbaud)

Job description

Administrative Technician, Research Programs

Under the supervisionof theDirector, Research Programs, the incumbent plays a pivotal role within the Scientific Affairs team, providing operational and administrative support. The administrative responsibilities require the incumbent to demonstrate rigorous organization, a strong attention to quality, and advanced expertise in a range of computer tools. The incumbent must be able to manage multiple files simultaneously, prioritize tasks effectively, and demonstrate a high level of organizational skills.

Job

Permanent, full-time position – Downtown Montreal (McGill metro station)

Schedule

37.5 hours per week (fixed schedule from 8:30 a.m. to 5:00 p.m.)

Main Responsibilities

In collaboration with the Coordinator, Research Programs, the incumbent is responsible and accountable to:

• Provide operational support in the implementation and management of CRS programs and competitions, including updating documents, interreacting with applicants and reviewers, and other related tasks.
• Supports management and review processes of CRS programs and competitions within the grants management system. à Assistswith the preparation and follow-up of payments to academic and research institutions.
• Collaborates in providing administrative support for the tracking of invoices sent to partners.
• Assiststhe team inmonitoringthe receipt of scientific and financial reports to ensure compliance and timeliness.
• Provides support in responding to researchers’ inquiriesregardingtheir applications to CRS programs and competitions.
• Helpsmaintaindatabases (Access andProposalCentral)containinginformation related to research programs and partnerships.
• Collaborates with the Scientific Advisor to support responses to ad hoc internal requests related to CRS programs and competitions.
• Provides support to the Scientific Advisor as well as to the Communications and Marketing team for updating research-related web pages, drafting newsletters, and preparing the annual impact report.
• Participates in the filing, archiving, and destruction of documentsin accordance withCRS policies.
• Supports the team with any other administrative tasks, asrequired.

Requirements

• Diploma of college Studies (DCS) in Administration or a university certificate in a scientific field (an asset).
• Three to five years of experience in the management and administration of research grants and competitions.
• Excellent knowledge of French and English (spoken and written).
• Proficiencyin known office applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).
• Knowledge and experience with grant management platform, Altum’sProposalCentral(an asset).
• Knowledge and experience with Raisers’ Edge NXT (Blackbaud) or other donor research software (an asset).

Qualifications and abilities

• Excellent planning and organizational skills.
• Strong ability to manage multiple projects at the same time and prioritise tasks.
• Ability to work in a structured, methodical, and deadline-oriented manner.
• Excellent teamwork skills.
• High levelof communication and interpersonal skills.
• Accuracy and attention to detail.
• Ability to work under pressure.
• Efficiency and respect for deadlines.
• Ability to learn quickly and willingness to improve existing processes.Initiative and collaborative attitude.

The CRS values diversity and inclusion and encourages all qualified candidates to apply. We thank all candidates for their interest.

Competitive salary, hybrid and flexible remote work policy (depending on the position)

Well-Being and Quality of Life

Concrete measures to support work-life balance, including a summer schedule

Health and Wellness

Group insurance (medical and dental) and employee assistance program with access to telemedicine

Professional Development

Opportunities for training and career growth

Retirement Planning

Group RRSP to help you plan for your future

Together, we help save lives.

Founded in 1945, the Cancer Research Society (CRS) is a pan-Canadian, non-profit organization whose mission is to fund research on all types of cancer in order to prevent, detect, and treat the disease.