Admitting Clerk 1

Shared Health-Soins Communs; Winnipeg; On-site; CAD 48,000 - 56,000; Full time

Job summary

Winnipeg Regional Health Authority at Victoria General Hospital in Winnipeg seeks an Admitting Clerk I for the Admitting unit. The role includes patient pre-registration, registration, bed control, chart management, and report dissemination in Health Information Services.

Requirements include Grade 12, a Medical Administrative Assistant program (or similar Health Information Management coursework), 1 year in patient registration, Windows experience, and strong English communication.

Qualifications

• Grade 12 education is required.
• Completion of a Medical Administrative Assistant program or equivalent Health Information Management coursework, plus related experience.
• One year of experience in a Patient Registration Department.
• Experience in a Windows environment is essential.
• Ability to prioritize workload and work independently.

Responsibilities

• Handle patient pre-registration and registration, bed control, and chart management.
• Process late reports and disseminate reports to relevant teams.
• Retrieve DPIN where applicable and perform chart assembly tasks.
• Maintain accurate records and ensure timely data entry.

Skills

Typing 40 WPM

EHR knowledge

PHIA knowledge

Prioritization

English communication

Education

Grade 12 education

Medical Administrative Assistant program

Health Information Management (Year 1) or medical terminology course

Job description

Requisition ID: 410877

Position Number: 20051859

Posting End Date: 10/13/2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: Victoria General Hospital

Department / Unit: Admitting

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: ASAP - 04/30/2027

Reason for Term: Other Leave

FTE: 0.60

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $24.165 , $24.858 , $25.574 , $26.311 , $27.069

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager of Health Information Services the Admitting Clerk I is responsible for a diversity of Health Information Services functions including; patient pre-registration, patient registration, bed control, death processing, Drug Program (DPIN) retrieval, Client Registry search, chart management, late report processing, chart assembly and report generation/dissemination.

Experience

• Experience in a Windows environment essential.

Education (Degree/Diploma/Certificate)

• Minimum Grade 12 Education.
• Successful completion of a Medical Administrative Assistant program from a recognized College, a recognized Medical Office Administration program, Year 1 of a recognized Health Information Management program, or successful completion of a recognized medical terminology course, PLUS one-year experience in a Patient Registration Department.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Knowledge of Electronic Health Record an asset.
• Working knowledge of the Personal Health Information Act.
• Accurate Typing – 40 Words per minute in a Hospital typing test.
• Ability to prioritize workload, work independently and make effective decisions.
• Demonstrated effective verbal and written communication in the English Language.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.