Admissions Officer

British Columbia Institute of Technology; Burnaby; On-site; CAD 59,000 - 65,000; Full time

Job summary

The British Columbia Institute of Technology is seeking a temporary, full-time Admissions Officer to process applications for various programs. This role involves evaluating applicant documentation, providing information on admissions, and ensuring compliance with policies. The position offers competitive pay, benefits, and opportunities for career advancement.

Benefits

Competitive pay

Fifteen days of vacation prorated per year

Employer-paid extended health and dental plan

Defined benefit pension plan

Flexible hybrid work arrangements

Access to BCIT Flexible Learning courses free of charge

Complimentary membership with free access to Fitness Centre

Qualifications

• Requires two years general experience in a post-secondary admissions environment.
• Experience using reporting tools is desirable.
• Must have good judgement skills and demonstrated initiative.

Responsibilities

• Screens and evaluates applicant files and documentation.
• Provides information on admissions process and program requirements.
• Tracks enrolment activity and maintains accurate records.

Skills

Excellent communication skills

Customer service skills

Attention to detail

Planning and organization

Problem-solving skills

Education

Equivalent of full secondary school plus additional specialized training

Tools

Microsoft Office (Word and Excel)

Online student records system (e.g., Banner)

Job description

At BCIT , putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision , which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s Registrar’s Office is seeking a temporary, full-time (1.0 FTE ) Admissions Officer. This position will process applications to a wide range of BCIT programs, including preparatory, trades, undergraduate, and graduate programs in both Cohort and Flexible learning. Screens, evaluates and assesses relevant documents and education backgrounds to determine admission eligibility to BCIT . Provides information on admission and educational pathways ensuring an admissions process that is equitable and efficient.

Duties & Responsibilities

DUTIES AND RESPONSIBILITIES :

• Screens and evaluates applicant files and documentation, education backgrounds, and previous academic history according to established criteria to determine admission eligibility to BCIT , ensuring compliance with admissions policies and procedures.
• Reviews, researches and verifies applicant credentials and equivalencies using available databases and sources to assess the application.
• Provides information on admissions process, program admission requirement, fees, admission pathways, prerequisite deficiency and upgrading information to applicants.
• Advises students of transferability of courses and credits to BCIT ; determines and enters recognized transfer credits or course credit exemptions for accepted advanced placement and readmitted applicants.
• Liaises, collaborates and engages with internal departments, external agencies and cross-functional teams to support admissions process and provide feedback on applicant needs. Supports program area by providing evaluations and relevant information to assist in making final admission decision.
• Tracks enrolment activity, maintains waitlists and approved deferrals, and monitors application status and seat availability to support BCIT’s enrolment targets.
• Maintains accurate records of applicant files to support consistent and transparent decision-making, ensuring that all pertinent documentation, information and correspondence are received, updated and processed on a continual basis.
• Identifies possible instances of applicant misconduct and forwards the information to manager to support investigation.
• Facilitate student registration into programs and ensures applicants fulfill financial and academic requirements within established deadlines.
• Prepares and issues admission communications to applicants.
• Maintains up-to-date knowledge in all areas that impact admissions.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP ).
• Undertakes related duties as assigned, consistent with the job grade of this position.

Qualifications

QUALIFICATIONS :
Definition: The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT . The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

• Requires the equivalent of full secondary school plus additional specialized training of up to one year’s duration, such as BCIT Certificate or a one-year full-time program from a community college.

Experience:

• Requires two years general experience plus up to two years of practical, current experience in a post-secondary admissions environment.

Software/Computer Application(s) and Expertise:

• Experience using reporting tools is desirable.
• Knowledge and demonstrated experience with an on-line student records system, such as Banner.
• Microsoft Office, including Word and Excel, at the intermediate level.

Communication/Interpersonal Skills:

• Excellent communication skills; proven ability to work independently and in a team environment.
• Proven experience working effectively with diverse groups of people.
• Experience working within a culturally diverse environment.
• Strong ability to deal with various levels of staff, faculty and administration in a professional manner.
• Exceptional customer service skills are required.

Administrative Skills:

• Must have a strong aptitude for planning, organization, attention to detail and prioritizing tasks in order to meet deadlines in an efficient and timely manner.
• Excellent keyboarding skills for notetaking and correspondence.

Other Skills/Abilities:

• Must be adaptable to rapid changes in institute and department initiatives and in technology related to a Registrar’s Office.
• Must have good judgement skills and demonstrated initiative.
• Strong ability to trouble-shoot, problem solve, and use critical-thinking skills in a complex, fast-paced, deadline-oriented environment.

Additional Information

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• For more information on our generous benefits, click here !

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact [e-mail] . Please note that all applications must be submitted via the careers page portal. Email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range

Salary Range Salary Grade 7: $59,214 - $64,490 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.

Posting Category

Posting Category Administration

Department 2

Department 2 Registrar's Office Division

Campus Location

Campus Location Burnaby campus

Bargaining Unit

Bargaining Unit BCGEU Support Staff

Job Status

Job Status Auxiliary in Temporary Appointment (BCGEU SS Only)

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Certificate
  • Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-2
  • 3-5
  • 6-9
  • 10+
• * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
  • I am a current BCIT employee, this is not applicable to my situation.
  • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
  • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
• * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
  • I currently reside in the Lower Mainland
  • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
  • I do not currently reside in the Lower Mainland and I am unwilling to relocate