Admissions Assistant (26:157) INTERNAL POSTING

Northern Lights College; Dawson Creek; On-site; CAD 50,000 - 56,000; Full time

Job summary

Northern Lights College is seeking an Admissions Assistant to provide administrative and customer service support to applicants and the Admissions team. You will process applications, verify documents, and maintain student records throughout the admissions cycle.

Collaborating with multiple college departments, you will help connect applicants with services and contribute to improving admissions communications and procedures. This position backfills a temporary vacancy across NLC campuses.

Qualifications

• One year of post-secondary education in Business Administration or Office Administration.
• Two years of related administrative experience in a customer service-focused environment.
• Experience interpreting and applying policies, procedures and guidelines.
• Ability to provide information and support to clients while maintaining confidentiality.
• Strong organizational skills and accuracy with multiple priorities.

Responsibilities

• Process applications and supporting documents for admissions.
• Maintain accurate student records and verify documentation authenticity.
• Prepare applicant files for review and communicate admissions decisions.
• Collaborate with college departments to connect applicants with services.
• Contribute to ongoing improvements in admissions procedures and communications.

Skills

Customer service

Policies & procedures

Organizational skills

Written & verbal communication

Record keeping

Time management

Microsoft Office

Education

Post-secondary education in business/admin

Tools

Word

Excel

Outlook

Teams

Job description

Term of App't: Monday - Friday, 35 hours per week

Start date: Immediately

Location: Any NLC Campus

Reporting to: Associate Registrar, Enrolment Services

Salary

Classification 10 $27.96- $28.83 per hour in accordance with the BCGEU Support Collective Agreement. Temporary employees receive an additional $0.58/hour in lieu of benefits, and 6% vacation pay, for all regular hours worked.

Description

The Admissions Assistant provides administrative and customer service support to applicants, prospective students, and the Admissions team throughout the admissions process. This position is responsible for processing applications and supporting documentation, maintaining accurate student records, verifying document completeness and authenticity, preparing applicant files for review, and producing admissions-related communications.

The Admissions Assistant participates in preliminary reviews of applicant information to assess eligibility against established admission requirements.

Working collaboratively with departments across the College, the Admissions Assistant helps connect applicants with relevant services and supports a positive, efficient admissions experience. The position also contributes to the ongoing improvement of admissions procedures, processes, and communications.

This position is backfilling for a temporary vacancy.

Qualifications

Required:

• One year of post-secondary education in Business Administration or Office Administration. A related field may be considered.
• Two years of related administrative experience in a customer service-focused environment.
• Experience interpreting and applying policies, procedures and organizational guidelines.
• Demonstrated experience providing information and support to clients, students, or the public while maintaining professionalism and confidentiality.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.
• Experience reviewing and processing documentation and maintaining accurate records.
• Proficiency with the Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent written and verbal communication skills, with the ability to effectively interact with diverse stakeholders.

Preferred:

• Experience working in a post-secondary education environment.
• Experience using student information systems, records management systems, and electronic document management systems.
• Knowledge of post-secondary admissions processes, registration procedures, and admission requirements.

NOTE: To be eligible for this internal posting, candidates must be current Support employees of the College who have completed, or are considered to have met the requirements of, their probationary period.

Employer & Diversity

We thank all applicants for their interest in employment with NLC; however, only those contacted for an interview will be acknowledged.

To support employment equity and diversity in the workplace, we encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at Northern Lights College.

In the spirit of reconciliation, we are committed to increasing Indigenous Peoples' representation throughout the institution and encourage applicants to self-identify as Indigenous--First Nation, Metis, or Inuit within cover letters and/ou resume.