Campus Clerk (26:147)

Northern Lights College; Chetwynd; On-site; CAD 37,000 - 38,000; Part time

Job summary

Northern Lights College is seeking a Campus Clerk for evening coverage in Chetwynd, BC. The role serves as the first point of contact for students and the public, handling inquiries in person, by phone, and via email, and supporting daily campus operations.

Responsibilities include providing program information, maintaining registration records in Ellucian Colleague, and performing end-of-day cash reconciliation with high accuracy.

Qualifications

• Grade 12 diploma and completion of an office administration course.
• Two years of related work experience.
• Experience and proficiency with a current version of MS Office.
• Validation of cash and balance of accounts.
• Excellent written and verbal communication skills.

Responsibilities

• Providing accurate and courteous information related to programs, policies, and procedures.
• Maintaining course interest lists and following up with prospective students by phone or email.
• Processing student registrations and maintaining up-to-date student records in the Ellucian Colleague student records registration system.
• Performing end-of-day cash reconciliation and preparing deposits with a high level of accuracy and attention to detail.

Skills

MS Office proficiency

Cash handling

Written & verbal communication

Education

Grade 12 diploma

Office administration course

Tools

Ellucian Colleague

Job description

Term of App't: Evening coverage: October 22 - December 3, 2026

Start date: October 22, 2026

Reporting to: Campus Administrator

Salary:

Classification 8 $26.74 - $27.57 per hour in accordance with the BCGEU Support Collective Agreement. Temporary employees receive an additional $0.58 per hour in lieu of benefits and 6% vacation pay included with each pay period. The period between Christmas and New Year's Day is unpaid time off.

This position receives an additional $0.67 per hour for Chetwynd isolation allowance.

Hours worked between 6:00 – 9:30 pm receive an additional $0.55 per hour.

The Campus Clerk plays an essential role in supporting the daily operations of our campus, serving as the first point of contact for students, staff, and the public. This position is responsible for providing information about college-wide programs, and assisting with inquiries in person, by phone, and through written communication.

Key responsibilities include:

• Providing accurate and courteous information related to programs, policies, and procedures.
• Maintaining course interest lists and following up with prospective students by phone or email.
• Processing student registrations and maintaining up-to-date student records in the Ellucian Colleague student records registration system.
• Performing end-of-day cash reconciliation and preparing deposits with a high level of accuracy and attention to detail.

Success in this role requires strong organizational skills, the ability to prioritize tasks in a dynamic environment, and the flexibility to manage frequent interruptions.

This position will provide evening coverage for the following periods:

• Tuesdays & Thursdays: 4:30 – 7:15 pm

Coverage may be required for the Winter 2027 semester

Qualifications:

Required:

• Grade 12 diploma and completion of an office administration course.
• Two years of related work experience.
• Experience and proficiency with a current version of MS Office.
• Validation of cash and balance of accounts.
• Excellent written and verbal communication skills.

An equivalent combination of education and experience may be considered.

Preferred:

• Experience with student records registration system.

We thank all applicants for their interest in employment with NLC, however; only those contacted for an interview will be acknowledged.

To support employment equity and diversity in the workplace, we encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at Northern Lights College.

In the spirit of reconciliation, we are committed to increasing Indigenous Peoples' representation throughout the institution and encourage applicants to self-identify as Indigenous--First Nation, Metis, or Inuit within cover letters and/or resume.