Admission and Program Assistant

Dalhousie University; Halifax; Hybrid; CAD 47,000 - 59,000; Part time

Benefits offered by this job

Pension plan

Health and dental plans

Tuition assistance

Health spending account

Employee assistance program

Job summary

Dalhousie University in Halifax, NS, invites applications for an Admission and Program Assistant in the School of Health Administration. Reporting to the Administrative Manager and supporting the Directors, you will handle applications, coordinate records, and support graduate and undergraduate programs from first contact to completion.

The role requires strong organizational skills, MS Office proficiency, and excellent communication.

Qualifications

• Three to five years' related work experience in administrative/professional setting.
• Proficiency in MS Office (Word, Excel, Access, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to work independently, be highly organized and to prioritize work.

Responsibilities

• Act as information resource for prospective students and advise on program options, requirements, and the application process.
• Receive and review applications and maintain confidential records for Undergraduate and Graduate Coordinators and the Admissions and Curriculum Committee; liaise with the Registrar’s Office and Faculty of Graduate Studies as required.
• Monitor student progression through programs and report concerns to the appropriate coordinators or Director.
• Prepare call for awards and provide documents for School Council or the Admissions and Curriculum Committee for review and decision.

Education

Business/Administrative Professional program

Tools

MS Office

Job description

Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum, 32.5 hours per week)

Classification

Classification C5

Provisional Statement

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

For over forty years, it has been the mission of the School of Health Administration to drive positive change in healthcare through our focus on excellence in the leadership and management of this essential sector. Through outstanding teaching, world‑class research, and carefully cultivated connections with the communities served, the School strives to have a positive impact on the healthcare in Nova Scotia, across Canada, and around the world. Reporting to the Administrative Manager, and supporting the work of the Director, Undergraduate and Graduate Coordinators, the Admission and Program Assistant will provide administrative support for all graduate, undergraduate and credited certificates offered by the School from first contact to completion and associated support responsibilities.

Key Responsibilities

• Act as information resource for and advisor to prospective students, either in person or through schools general email, in areas such as program options, requirements, application process, etc.
• Receive and review applications and maintain any required confidential computerized records for Undergraduate and Graduate Coordinators and the Admissions and Curriculum Committee. Liaise with the Registrar’s Office and Faculty of Graduate Studies, when required.
• Manages and monitors student progression through program, reporting any concerns, depending on the issue, to either the Graduate/Undergraduate Coordinator or the Director.
• Prepare call for awards and provide the required documents for either School Council or the Admissions and Curriculum Committee for their review and decision.
• Provide administrative support to the Director and Graduate and Undergraduate Coordinators along with supporting and participating in recruitment and outreach events.
• Support the School Council and Admissions and Curriculum (A&C) Committees, including drafting agendas, recording and distributing minutes, and ensuring action items are completed.

Note

The successful applicant will be eligible for hybrid work (combination of in‑person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional program with three to five years’ related work experience (or equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, Access, and PowerPoint).
• Strong communication and interpersonal skills.
• Ability to work independently, be highly organized and to prioritize work.

Assets

• Experience working in an academic setting.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity‑deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity‑deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter