Administrator, Talent Acquisition (Permanent)

Toronto District School Board; Toronto; Hybrid; CAD 74,000 - 89,000; Full time

Job summary

The Toronto District School Board (TDSB) is actively seeking an Administrator, Talent Acquisition to manage the full recruitment cycle for on-call replacement staff across bargaining units. Reporting to the Talent Acquisition Manager, you will advise on hiring practices and ensure compliance with collective agreements.

This permanent role in People and Culture involves data analysis, reporting, and coordination of recruitment events, with a hybrid work arrangement and a salary range of CAD

Qualifications

• Two year community college diploma in Business Administration - Human Resources.
• Knowledge of recruitment and selection trends and best practices.
• Knowledge of labour market trends.
• Proven ability to communicate effectively with a customer service focus.
• Proficiency in computer technology including MS Office, HRIS systems.
• Ability to take initiative, work independently and maintain confidentiality.

Responsibilities

• Coordinate the full-cycle recruitment process for on-call replacement staff across all bargaining units.
• Lead selection committees and participate in the interview process as required.
• Coordinate and conduct reference checks and processing of new hires.
• Prepare, analyze and interpret information pertaining to replacement staffing data.
• Develop and maintain databases and provide guidance to staff.

Tools

Smart Find Express

HRIS systems

MS Office

Job description

Administrator, Talent Acquisition (Permanent)

Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.
Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium.
The Toronto District School Board adheres to equitable hiring and employment practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

Job Description

No.: SCH II-26-2068NE
POSTED: October 13, 2026
DEADLINE: 4:30 p.m. October 27, 2026

Administrator, Talent Acquisition
1 – Permanent Position
People and Culture
Schedule II, Level 4
(Non-Union, 12 Month)
$73,837 - $88,621

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Overall Purpose

Reporting to the Manager, Talent Acquisition, the Administrator, Talent Acquisition will be responsible for:

• Coordinating the full-cycle recruitment process for on-call replacement staff across all bargaining units, to ensure a high quality and engaged roster of replacement staff are available to schools and administrative departments.
• Providing information and advice regarding TDSB hiring practices, ensuring that provisions of collective agreements are met.
• Providing confidential support to the Talent Acquisition management team (e.g., preparation, analysis, and interpretation of data and reports regarding internal and external applicants to the replacement staff rosters, including those who have been recommended, interviewed or hired).
• Preparing, analyzing and interpreting information pertaining to fill rates of on-call replacement staff for all bargaining units.

Summary of Duties

• Conduct sourcing, application review, screening, interviewing, referencing, selection, orientation, training and testing of newly hired on-call replacement staff for all bargaining units.
• Lead selection committees and participate in the interview process as required, including making recommendations for hire.
• Coordinate and conduct reference checks and processing of new hires.
• Process files of new hires for documentation.
• Research and utilize creative sourcing strategies to attract suitable applicants.
• Research, co-ordinate, prepare and attend career fairs including information to be distributed to attendees and answering inquiries with respect to employment at the TDSB.
• Provide confidential support to the Talent Acquisition management team, including preparation of reports, agendas, correspondence and data.
• Develop and maintain databases.
• Gather and analyze confidential information pertaining to replacement staffing for all bargaining units, and respond to requests for such information in a timely manner.
• Provide guidance, training and orientation to temporary clerical staff and co‑op students.
• Input and track attendance records.
• Create and track all purchase orders and supplies.
• Respond to inquiries and resolve escalated issues from Principals, Managers, other TDSB staff, unions, prospective employees, and the public.
• Liaise with People and Culture departments, Superintendents, Principals/Managers, school/department office staff, replacement staff, universities/colleges, unions, and other external organizations.
• Assist with investigation/maintenance/development of automated records management and dispatch system for replacement staff.
• Implement and maintain business procedures for quality control purposes.
• Arrange and/or attend meetings onsite or offsite as required.
• Assist other areas within People and Culture as required.
• Other duties as assigned.

Qualifications

• Two year community college diploma in Business Administration - Human Resources with two years of progressively responsible related experience in recruitment and selection within a large unionized public sector environment, or an equivalent combination of education and experience.
• Knowledge of recruitment and selection trends and best practices.
• Knowledge of labour market trends.
• Proven ability to communicate effectively (both orally and in writing) with a customer service focus.
• Ability to provide guidance and direction to staff.
• Proven ability to organize and co-ordinate a diverse number of projects.
• Demonstrated analytical and problem solving skills.
• Proven ability to accurately document information, prepare reports and summaries.
• Understanding and working knowledge of employment related government legislation (e.g., Employment Standards Act, Freedom of Information Act, Labour Relations Act, AODA) and related Board policies and collective agreement provisions.
• Proficiency and expertise in the use of computer technology including MS Office (e.g., Word, Excel, Access, PowerPoint), employee dispatch systems (e.g., Smart Find Express) and HRIS systems.
• Proven ability to work under pressure in order to meet frequent deadlines.
• Ability to take initiative, work independently and maintain confidential information in a circumspect manner.

Special Requirements

• Ability to work overtime or irregular hours with little or no notice.
• Some travel between TDSB sites and other non‑TDSB sites.

Additional Information

Asset:

Location: 5050 Yonge Street, Wheelchair Accessible

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti‑Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the hiring process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operations requirements. Please refer to Policy P103 , Flexible Working Arrangements for more information.

TDSB uses artificial intelligence (AI) tools to support parts of the recruitment process, including the initial review of applications. These tools operate based on predefined criteria and do not make final hiring decisions. If you have questions or concerns about the use of AI in the recruitment process, please contact [e-mail]