Move Coordinator (Term)

Toronto District School Board; Toronto; Hybrid; CAD 98,000 - 107,000; Full time

Job summary

Toronto District School Board is seeking a Move Coordinator for a 1-year term in Facility Services. The role oversees relocation planning, logistics, asset management, and occupancy readiness for school operations.

You will coordinate with administrators, contractors, vendors and board departments to ensure smooth transitions. The position requires a 3-year college diploma in a related field with extensive relocation experience, strong procurement and project management skills, and the ability

Qualifications

• Three-year college diploma in a related field with four years of relevant experience coordinating facility relocations or large moves.
• Ability to coordinate multiple complex projects, timelines, and stakeholders effectively.
• Ability to interpret architectural drawings, floor plans and facility layouts.
• Experience with procurement, contract administration, inventory and asset management.
• Knowledge of project scheduling and office software tools including AutoCAD and project trackers.
• Strong communication and problem‑solving skills with diverse stakeholders.

Responsibilities

• Develop and coordinate comprehensive move plans, schedules and logistics for school relocations.
• Consult with administrators to identify move requirements and scope of work.
• Prepare move sequencing, inventories, maps and documentation for furniture, equipment and assets.
• Conduct site assessments and pre-occupancy walkthroughs for operational readiness.
• Coordinate FF&E inventory, tagging, labeling, tracking and storage.
• Maintain centralized move tracking systems, records and reports.

Skills

Project coordination

Stakeholder engagement

Interpret architectural drawings

Procurement and contract admin

Inventory and asset management

Problem-solving

Analytical thinking

Education

Diploma in related field

Tools

AutoCAD

Project tracking

Databases

Job description

Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.

Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

Job Description

No.: SCH II-26-2063NTE
POSTED: October 5, 2026
DEADLINE: 4:30 p.m. October 20, 2026

Move Coordinator
1 – Term Position
Facility Services
Schedule II, Level 7
(Non-Union, 12 Month)
$98,343 - $107,249

(This is a One-Year Term Assignment)

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Overall Purpose

Reporting to the Senior Manager, Capital Revitalization Services, the Move Coordinator is responsible for planning, coordinating, and overseeing the relocation of school operations to new, renovated, or existing facilities. The position coordinates all aspects of the relocation process, including move planning, logistics, inventory management, vendor coordination, implementation, and occupancy readiness, ensuring relocations are completed safely, efficiently, and with minimal disruption to school operations.

Acting as the primary point of contact for move-related activities, the Move Coordinator leads complex school relocation projects involving multiple stakeholders, contractors, consultants, vendors, and Board departments, ensuring the successful transition of school operations within established project and school opening timelines.

Summary of Duties

• Develop and coordinate comprehensive move plans, schedules, and logistics for school relocations, ensuring alignment with project timelines and operational requirements.
• Consult with school administrators and stakeholders to identify move requirements and establish the scope of work for planning and execution.
• Prepare move sequencing, inventories, maps, and logistics documentation identifying furniture, equipment, supplies, and specialized assets to be moved, including destinations, travel routes, and placement requirements in accordance with approved floor plans and room layouts.
• Conduct site assessments, move readiness reviews, and pre-occupancy walkthroughs to confirm facilities are prepared for occupancy and operational readiness.
• Coordinate furniture, fixtures and equipment (FF&E) inventory and asset management activities associated with relocation projects, including asset tagging, labelling, tracking, and storage requirements.
• Maintain and update centralized move tracking systems, project records, inventories, schedules, and documentation to support operational accountability, audit requirements, reporting, and future planning.
• Monitor and track relocation-related expenditures against approved project budgets and provide input regarding move-related cost estimates and funding requirements.
• Act as the primary liaison among school administrators, Board departments, contractors, consultants, and service providers to coordinate move activities and support the continuity of school operations.
• Lead move planning meetings and working groups; develop move communications, schedules, move readiness resources, and packing instructions; and assist in managing stakeholder expectations throughout the relocation process.
• Support the procurement and contract administration of moving services and related vendors, including preparing scopes of work, evaluating quotations, coordinating vendor schedules, and monitoring compliance with contractual requirements.
• Coordinate occupancy readiness activities to support the successful transition of school operations and school opening requirements.
• Monitor move execution activities on-site, coordinate daily operations, resolve move-related issues, and ensure adherence to approved schedules and relocation plans.
• Oversee post-move activities, including unpacking, final setup, resolution of move-related deficiencies, waste removal, and post-move evaluations to identify opportunities for continuous improvement.
• Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
• Other duties as assigned.

Qualifications

• Three year community college diploma in a related field (e.g., Business Administration, Construction Management, Architectural Technology, Engineering Technology) with four years of progressively responsible experience coordinating facility relocations, capital projects, construction projects, or large organizational moves, or an equivalent combination of education and experience.
• Demonstrated ability to coordinate and manage multiple complex projects, priorities, schedules, and stakeholders simultaneously.
• Ability to interpret architectural drawings, floor plans, and facility layouts.
• Experience coordinating contractors, consultants, vendors, and service providers in a project-based environment.
• Experience with procurement and contract administration, inventory and asset management, and project scheduling.
• Demonstrated project management, organizational, analytical, and problem-solving skills.
• Strong verbal, written, interpersonal, and stakeholder engagement skills, with the ability to work effectively with a wide range of internal and external contacts.
• Knowledge of the Ontario Building Code and applicable health and safety regulations.
• Knowledge of furniture systems and components, including configuration capabilities and limitations.
• Proficient computer skills including spreadsheets, databases, word processing, presentation software, graphical software (e.g., AutoCAD), project tracking systems, and other related business applications.
• Proven ability in promoting equitable practices which value inclusiveness and diversity.

Special Requirements

• Travel to TDSB sites is required to support relocation activities.
• Required to work evenings and weekends sometimes with minimal or no notice to meet operational requirements.
• Required to wear safety equipment (e.g., steel boots, hard hat, vest) when visiting construction sites.

Additional Information

Assets:

• Experience working in a school board or public sector environment.

Location: 15 Oakburn Crescent, Wheelchair Accessible

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the hiring process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operations requirements. Please refer to Policy P103 , Flexible Working Arrangements for more information.

TDSB uses artificial intelligence (AI) tools to support parts of the recruitment process, including the initial review of applications. These tools operate based on predefined criteria and do not make final hiring decisions. If you have questions or concerns about the use of AI in the recruitment process, please contact [e-mail]