Administrator, Purchasing

House of Commons (Canada) / Chambre des communes (Canada); Ottawa; On-site; CAD 63,000 - 79,000; Full time

Job summary

The House of Commons Administration is seeking an Administrator, Purchasing to support Digital Services and Real Property with procurement activities.

In this fixed-term, full-time role, you will clarify requirements with internal clients, research suppliers, prepare RFQs and purchase orders, and analyze bids to select a winning supplier. You will also coordinate training and travel arrangements, ensuring compliance with policies.

Qualifications

• Proven experience managing end-to-end procurement processes for goods and/or services.
• Experience coordinating and administering training registration requests and travel arrangements.
• Experience preparing and processing purchase orders.
• Knowledge of purchasing-related policies, guidelines, and procedures, with the ability to interpret and apply them effectively.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Demonstrated client service skills, emphasizing clear communication and collaboration.
• Proficient in procurement platforms and technology-based tools, such as Microsoft Word, Excel, Outlook and SharePoint, to manage purchasing processes efficiently.

Responsibilities

• Provide procurement services for Digital Services and Real Property including clarifying requirements with internal clients and researching suppliers.
• Prepare and process purchase orders and RFQs, analyze bids and assist in supplier selection.
• Support purchasing of accessory and device requests, and coordinate training registrations and travel arrangements.

Skills

Procurement experience

Communication skills

Organizational skills

Office & collaboration tools

Education

Post-secondary degree or diploma

Tools

Microsoft Word

Excel

Outlook

SharePoint

Job description

• Open to: Employees of the House of Commons Administration
• Language Requirements: Bilingual (English and French)
• Closing Date (YYYY-MM-DD): 2026-09-07
• Outcome: Fixed Term
• Hours: Full-time (35 hours a week)
• Rate of Pay ($): 62 622 - 79 238
• Classification: ADG-G

Company Description

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!

Job Description

The House of Commons’ Digital Services and Real Property is currently looking to staff the Administrator, Purchasing position.

This recruitment and selection process is restricted to House of Commons employees.

As part of the Digital Planning, Reporting and Governance team, you are responsible for the provision of procurement services for a variety of goods and services within Digital Services and Real Property. You will be involved with clarifying requirements with internal clients, researching potential suppliers, preparing and processing purchase orders, preparing Requests for Quotations (RFQ), analyzing bids, and helping select a winning supplier. In addition, you will support Digital Services and Real Property employees with the purchasing of accessory and device requests, as well as the coordination, administration and booking of training registration requests and travel arrangements.

Top Reasons to Join the Digital Planning, Reporting and Governance Team:

This is an exciting opportunity to join a dynamic team which will give you insight into the functioning of Digital Services and Real Property activities as a whole. It is also an opportunity to interact and be exposed to the executive team where you will play a key role in supporting them in achieving their business objectives.

Qualifications

Education:

• Post-secondary degree or diploma, OR an acceptable equivalent of education, training and or experience in the delivery of procurement and acquisitions services, frameworks, and processes services.

Experience:

• Proven experience managing end-to-end procurement processes for goods and/or services;
• Experience coordinating and administering training registration requests and travel arrangements;
• Experience preparing and processing purchase orders;
• Knowledge of purchasing-related policies, guidelines, and procedures, with the ability to interpret and apply them effectively;
• Strong organizational and time management skills to prioritize tasks and meet deadlines;
• Demonstrated client service skills, emphasizing clear communication and collaboration;
• Proficient in procurement platforms and technology-based tools, such as Microsoft Word, Excel, Outlook and SharePoint, to manage purchasing processes efficiently.

Assets:

• Exceptional attention to detail, ensuring accuracy in documentation and reporting;
• Ability to exercise courtesy, tact, judgment, and discretion when handling sensitive information and client interactions.

Additional Information

We are committed to creating an inclusive workplace by providing a barrier-free recruitment and selection process. If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [emailprotected] .

Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension, written expression and oral interaction required. The profile for this position is BBB. Consideration may be given to candidates with other linguistic profiles.

We invite you to save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.