Procurement Administrator (Purchasing)

House of Commons (Canada) / Chambre des communes (Canada); Ottawa; On-site; CAD 63,000 - 79,000; Full time

Job summary

The House of Commons Administration is seeking an Administrator, Purchasing to support Digital Services and Real Property with procurement activities.

In this fixed-term, full-time role, you will clarify requirements with internal clients, research suppliers, prepare RFQs and purchase orders, and analyze bids to select a winning supplier. You will also coordinate training and travel arrangements, ensuring compliance with policies.

Qualifications

• Proven experience managing end-to-end procurement processes for goods and/or services.
• Experience coordinating and administering training registration requests and travel arrangements.
• Experience preparing and processing purchase orders.
• Knowledge of purchasing-related policies, guidelines, and procedures, with the ability to interpret and apply them effectively.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Demonstrated client service skills, emphasizing clear communication and collaboration.
• Proficient in procurement platforms and technology-based tools, such as Microsoft Word, Excel, Outlook and SharePoint, to manage purchasing processes efficiently.

Responsibilities

• Provide procurement services for Digital Services and Real Property including clarifying requirements with internal clients and researching suppliers.
• Prepare and process purchase orders and RFQs, analyze bids and assist in supplier selection.
• Support purchasing of accessory and device requests, and coordinate training registrations and travel arrangements.

Skills

Procurement experience

Communication skills

Organizational skills

Office & collaboration tools

Education

Post-secondary degree or diploma

Tools

Microsoft Word

Excel

Outlook

SharePoint

Job description

The House of Commons Administration is seeking an Administrator, Purchasing to support Digital Services and Real Property with procurement activities.

In this fixed-term, full-time role, you will clarify requirements with internal clients, research suppliers, prepare RFQs and purchase orders, and analyze bids to select a winning supplier. You will also coordinate training and travel arrangements, ensuring compliance with policies.