Administrator, Media Solutions (Hybrid/Telework)

Linuxassociation; Toronto; Hybrid; CAD 70,000 - 95,000; Full time

Job summary

CBC/Radio-Canada is seeking a highly organized Media Solutions Administrator in a hybrid/telework setup in Toronto to support the executive team and coordinate cross-functional operations. The role emphasizes discretion, process improvements, and meticulous administrative oversight.

Fluency in English and French is highly valued, with strong proficiency in collaboration tools and modern productivity software.

Qualifications

• University degree or equivalent practical experience in Business Administration, Marketing, or a related field.
• 5+ years of progressive administrative leadership experience supporting executive teams.
• Bilingual (French) is a strong asset.
• Proficiency with Google Workspace, Microsoft Office, modern communication tools, and AI productivity software.

Responsibilities

• Administrative Support: manage complex executive schedules and triage high-volume requests.
• Executive Gatekeeping: route inquiries and draft high-level communications.
• Strict Confidentiality: handle sensitive information with discretion.
• Financial Process Efficiency: reconcile invoices and guide expense processes.
• Proactive Problem Resolution: identify friction points and implement swift solutions.
• Workflow Optimization: refine day-to-day procedures and improve efficiency.
• Documentation & Reporting: create/update spreadsheets and expense reports.
• Policy Governance: monitor compliance and oversee policies.
• Record Integrity: maintain accurate record-keeping and self-audits.
• HRIS/Workday administration: handle front-line HRIS transactions and org updates.

Skills

Google Workspace

Microsoft Office

AI productivity tools

Budget tracking

Schedule management

Education

University degree or equivalent

Tools

Oracle

Workday

Job description

# Administrator, Media Solutions (Hybrid/Telework)CBC/Radio-Canada · Toronto, Ontario, CABack to resultsAdministrator, Media Solutions (Hybrid/Telework)CBC/Radio-CanadaToronto, Ontario, CA Posted November 3, 2026 Via LinkedIn### Full Job DescriptionPosition Title:Administrator, Media Solutions (Hybrid/Telework)Status of Employment:PermanentPosition Language Requirement:English, FrenchLanguage Skills:English (Reading - C - Advanced), English (Speaking - C - Advanced), English (Writing - C - Advanced), French (Reading - C - Advanced), French (Speaking - C - Advanced), French (Writing - C - Advanced)Work at CBC/Radio-CanadaAt CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.Unposting Date:2026-11-17 11:59 PMThis role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.Are you a proactive, highly organized, and collaborative professional who thrives in a fast-paced media environment? We are looking for a Media Solutions Administrator to serve as the operational backbone of our team. In this pivotal role, you will balance executive support, administrative oversight, and cross-functional coordination while driving continuous process improvements. This role requires impeccable judgment and an absolute commitment to discretion when handling sensitive corporate matters.If you are a creative, resourceful problem-solver who enjoys working in a dynamic environment, this role offers an exciting opportunity to contribute directly to team efficiency while growing your skills. You will play a key role in maintaining structure, clarity, and momentum across shifting priorities. You will enjoy a high degree of autonomy — anticipating needs, driving operational excellence, and fostering welcoming, positive, productive connections across all of Media Solutions.What You'll DoSupport for the Executive Team• Administrative Support: proactively support the executive management team’s complex schedules and triage a high-volume requests, ensuring executive time and opportunities are optimized for critical priorities• Executive Gatekeeping: act as the first point of contact for internal and external stakeholders, efficiently routing inquiries and drafting high-level communications• Strict Confidentiality: exercise unwavering discretion in managing highly sensitive personnel, financial, and strategic information, maintaining strict confidentiality at all times• Financial Process Efficiency: ensure flawless invoice reconciliation and offer supportive, patient guidance to team members navigating expense processesAdministrative Oversight• Proactive Problem Resolution: spot potential friction points and take decisive ownership to deliver swift, creative, and lasting solutions• Workflow Optimization: refine and champion day-to-day office procedures to eliminate bottlenecks, boost efficiency, and elevate standards across administrative tasks and duties• Documentation & Reporting: create and update spreadsheets, presentation decks, and expense reports to support ongoing operationsGovernance & Operations Integrity• Policy Governance: oversee and monitor policies, ensuring compliance• Compliance Management: address gaps with diplomacy and tact• Record Integrity: maintain pristine record-keeping systems, conducting self-directed audits to ensure accuracy, and regulatory readinessOperations & Process Optimization• Workflow Optimization: identify operational bottlenecks and refine day-to-day office procedures, optimizing Workday workflows and tool integration across Media Solutions• HRIS Administration: manage front-line HRIS transactions and organizational updates using Workday• Special Projects & Initiatives: execute strategic projects, including employee engagement initiatives, program development, and innovation opportunities from planning to deliveryProduction, Sales & Partner Coordination• Contract Administration: coordinate external production needs and draft contracts for freelancers, contributors, and production teams across Commercial Production and Content Marketing• Event & Hospitality Logistics: organize high-impact executive meetings, board presentations, and external partner events, ensuring seamless hospitality and client engagement, coordinate with Sales teams and Media Solutions’ external partners on specific event attendance, hospitality offerings and ensuring client participation and satisfactionFacilities Management & Workplace Experience• Facility Oversight: oversee overall workplace management, vendor operations, and supply inventories to ensure a clean, high-functioning physical environment• Vendor & IT Liaison: partner closely with property managers, technical support, and outside contractors to address facilities, maintenance, or equipment needsWhat You Bring• University degree or equivalent practical experience in Business Administration, Marketing, or a related field• 5+ years of progressive administrative leadership experience supporting executive teams• Bilingual (French) is a strong asset• Proficiency with Google Workspace, Microsoft Office, modern communication tools, and AI productivity software• Strong budget tracking, schedule management, and reconciliation skills (experience with Oracle and Workday is a strong asset)• Proactive problem-solving abilities, critical thinking, and a self-directed approach to managing competing priorities in a fast-paced environment• Exceptional interpersonal, active listening, and conflict resolution skills paired with a service-oriented mindset• Demonstrated discretion, confidentiality, and familiarity operating within unionized environmentsCandidates may be subject to skills and knowledge testing.We thank all applicants for their interest, but only candidates selected for an interview will be contacted.As part of our recruitment process, candidates who advance to the nextstep will be asked to complete a background check. This includes:• A mandatory Criminal record check.• Other background checks may be conducted based on the operational requirements of the position.CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [e-mail] are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.Primary Location:Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7Number of Openings:1Work Schedule:Full time