Administrator, Media Solutions (Hybrid/Telework)

Radio Canada; Toronto; Ibrido; CAD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

CBC/Radio-Canada in Toronto is seeking an Administrator, Media Solutions to provide high-level administrative support to the executive team in a hybrid work setting.

The role requires managing complex calendars, gatekeeping, and confidential information, while driving workflow improvements with Workday and related tools. Fluency in English and French is an asset. A university degree and 5+ years of experience are preferred.

Competenze

• University degree or equivalent practical experience in Business Administration, Marketing, or related field.
• 5+ years of progressive administrative leadership experience supporting executive teams.
• Bilingual French is a strong asset.
• Proficiency with Google Workspace, Microsoft Office, modern communication tools, and AI productivity software.
• Experience with Oracle and Workday is a strong asset.

Mansioni

• Support for the Executive Team: manage complex schedules and triage high-volume requests.
• Executive Gatekeeping: route inquiries and draft high-level communications.
• Strict Confidentiality: maintain discretion with sensitive information.
• Financial Process Efficiency: assist with invoices and expense processes.
• Administrative Oversight: improve workflows and optimize Workday and related tools.
• Production, Contracts & Events: coordinate external production needs and partner events.

Conoscenze

Executive scheduling

Gatekeeping

Confidentiality

Workflow optimization

Communication skills

Formazione

University degree or equivalent

Strumenti

Workday

Oracle

Google Workspace

Microsoft Office

Descrizione del lavoro

**Position Title:**Administrator, Media Solutions (Hybrid/Telework)**Status of Employment:**Permanent**Position Language Requirement:**English, French**Language Skills:**English (Reading - C - Advanced), English (Speaking - C - Advanced), English (Writing - C - Advanced), French (Reading - C - Advanced), French (Speaking - C - Advanced), French (Writing - C - Advanced)**Work at CBC/Radio-Canada**At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.**Unposting Date:**2026-11-17 11:59 PM###*This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.*If you are a creative, resourceful problem-solver who enjoys working in a dynamic environment, this role offers an exciting opportunity to contribute directly to team efficiency while growing your skills. You will play a key role in maintaining structure, clarity, and momentum across shifting priorities. You will enjoy a high degree of autonomy - anticipating needs, driving operational excellence, and fostering welcoming, positive, productive connections across all of Media Solutions.**What You'll Do****Support for the Executive Team*** **Administrative Support:** proactively support the executive management team's complex schedules and triage a high-volume requests, ensuring executive time and opportunities are optimized for critical priorities* **Executive Gatekeeping:** act as the first point of contact for internal and external stakeholders, efficiently routing inquiries and drafting high-level communications* **Strict Confidentiality:** exercise unwavering discretion in managing highly sensitive personnel, financial, and strategic information, maintaining strict confidentiality at all times* **Financial Process Efficiency:** ensure flawless invoice reconciliation and offer supportive, patient guidance to team members navigating expense processes**Administrative Oversight*** **Proactive Problem Resolution:** spot potential friction points and take decisive ownership to deliver swift, creative, and lasting solutions* **Workflow Optimization:** refine and champion day-to-day office procedures to eliminate bottlenecks, boost efficiency, and elevate standards across administrative tasks and duties* **Documentation & Reporting:** create and update spreadsheets, presentation decks, and expense reports to support ongoing operations**Governance & Operations Integrity*** **Policy Governance:** oversee and monitor policies, ensuring compliance* **Compliance Management:** address gaps with diplomacy and tact* **Record Integrity:** maintain pristine record-keeping systems, conducting self-directed audits to ensure accuracy, and regulatory readiness**Operations & Process Optimization*** **Workflow Optimization:** identify operational bottlenecks and refine day-to-day office procedures, optimizing Workday workflows and tool integration across Media Solutions* **HRIS Administration:** manage front-line HRIS transactions and organizational updates using Workday* **Special Projects & Initiatives:** execute strategic projects, including employee engagement initiatives, program development, and innovation opportunities from planning to delivery**Production, Sales & Partner Coordination*** **Contract Administration:** coordinate external production needs and draft contracts for freelancers, contributors, and production teams across Commercial Production and Content Marketing* **Event & Hospitality Logistics:** organize high-impact executive meetings, board presentations, and external partner events, ensuring seamless hospitality and client engagement, coordinate with Sales teams and Media Solutions' external partners on specific event attendance, hospitality offerings and ensuring client participation and satisfaction**Facilities Management & Workplace Experience*** **Facility Oversight:** oversee overall workplace management, vendor operations, and supply inventories to ensure a clean, high-functioning physical environment* **Vendor & IT Liaison:** partner closely with property managers, technical support, and outside contractors to address facilities, maintenance, or equipment needs**What You Bring*** University degree or equivalent practical experience in Business Administration, Marketing, or a related field* 5+ years of progressive administrative leadership experience supporting executive teams* Bilingual (French) is a strong asset* Proficiency with Google Workspace, Microsoft Office, modern communication tools, and AI productivity software* Strong budget tracking, schedule management, and reconciliation skills (experience with Oracle and Workday is a strong asset)* Proactive problem-solving abilities, critical thinking, and a self-directed approach to managing competing priorities in a fast-paced environment* Exceptional interpersonal, active listening, and conflict resolution skills paired with a service-oriented mindset* Demonstrated discretion, confidentiality, and familiarity operating within unionized environmentsCandidates may be subject to skills and knowledge testing.We thank all applicants for their interest, but only candidates selected for an interview will be contacted.As part of our recruitment process, candidates who advance to the nextstep will be asked to complete a background check. This includes:* A mandatory Criminal record check.* Other background checks may be conducted based on the operational requirements of the position.CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to [e-mail] are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.**Primary Location:**Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7**Number of Openings:**1**Work Schedule:**Full time