Administrator- Fly in Fly Out

PTW Energy Services, Inc.; Prince Rupert; On-site; CAD 41,000 - 52,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching program

Company-paid flights

14/14 fly-in/fly-out rotation

Job summary

PTW Energy Services, Inc. is seeking a Construction Administrator to support Western Canada's largest industrial projects with a fly-in/fly-out schedule to Prince Rupert.

The role offers a 14 days on / 14 days off rotation and company-paid flights from Calgary or Edmonton, with an hourly wage of $30.00-$38.00 based on experience. You will be the hub of project activity, overseeing daily documentation, coordinating with field crews and vendors, processing timesheets and payroll updates, and

Qualifications

• 3+ years of experience in construction administration, project coordination, accounting, or construction support.
• Experience working in construction, industrial, manufacturing, or oil & gas environments.
• Strong Microsoft Office skills, especially Excel for tracking, reporting, and organizing project information.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and the confidence to work with field crews, management, clients, and vendors.
• A proactive mindset—you enjoy finding solutions before problems become bigger.
• High attention to detail and a commitment to accuracy.
• A positive attitude and willingness to jump in wherever the team needs support.

Responsibilities

• Managing daily project documentation, reports, and correspondence.
• Supporting field supervisors, project managers, vendors, and subcontractors.
• Processing timesheets, payroll information, and workforce updates accurately and on time.
• Assisting with accounts payable, invoice tracking, and project financial documentation.
• Coordinating shipping, receiving, couriers, and site logistics.
• Tracking vendor and subcontractor submittals to help keep projects on schedule.
• Maintaining organized project files and ensuring documentation remains current and accurate.
• Solving administrative challenges quickly as project priorities evolve.
• Helping create an efficient, organized site office that supports successful project execution.

Skills

MS Office

Excel

Tools

Microsoft Excel

Job description

Administrator Fly-in/Fly-out to Prince Rupert

Fly-in/Fly-out from Edmonton
14 Days On / 14 Days Off
$30.00-$38.00/hour (based on experience)

Be the Force That Keeps the Project Moving

Some people build industrial projects in the field. Others make sure those projects never miss a beat.

At PTW, we’re looking for a Construction Administrator who thrives in a fast-paced environment and enjoys being at the centre of project activity. If you're energized by staying organized, solving problems, supporting teams, and keeping operations running smoothly, this is more than an administrative role - it's an opportunity to become an essential part of some of Western Canada's largest industrial projects.

Every day, you'll work alongside project leaders, tradespeople, vendors, and clients to ensure information flows efficiently, documentation is accurate, and field operations have everything they need to succeed.

This is a fly-in/fly-out opportunity with company-paid flights from Calgary or Edmonton, working a 14 days on / 14 days off rotation that offers a rewarding balance between work and home life.

What You'll Do

As the hub of the project team, you'll play a critical role in keeping operations organized and moving forward by:

• Managing daily project documentation, reports, and correspondence.

• Supporting field supervisors, project managers, vendors, and subcontractors.

• Processing timesheets, payroll information, and workforce updates accurately and on time.

• Assisting with accounts payable, invoice tracking, and project financial documentation.

• Coordinating shipping, receiving, couriers, and site logistics.

• Tracking vendor and subcontractor submittals to help keep projects on schedule.

• Maintaining organized project files and ensuring documentation remains current and accurate.

• Solving administrative challenges quickly as project priorities evolve.

• Helping create an efficient, organized site office that supports successful project execution.

What You'll Bring

We're looking for someone who enjoys taking ownership and takes pride in supporting a successful team.

You'll be successful if you have:

• 3+ years of experience in construction administration, project coordination, accounting, or construction support.

• Experience working in construction, industrial, manufacturing, or oil & gas environments.

• Strong Microsoft Office skills, especially Excel for tracking, reporting, and organizing project information.

• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Strong communication skills and the confidence to work with field crews, management, clients, and vendors.

• A proactive mindset—you enjoy finding solutions before problems become bigger.

• High attention to detail and a commitment to accuracy.

• A positive attitude and willingness to jump in wherever the team needs support.

Why You'll Love Working at PTW

Make a Real Impact: Your work directly supports active industrial construction projects. Every document you process, every report you complete, and every problem you solve helps keep crews productive and projects on track.

Every Day Is Different: If you enjoy variety, you'll love this role. You'll support multiple aspects of project operations while working closely with experienced construction professionals.

Join a Team That Values You: You'll be a trusted member of the project team whose contributions are recognized and relied upon every day.

Build Your Career: PTW is growing across Western Canada, offering opportunities to expand your skills and advance your career within a stable, respected organization.

What We Offer

• Competitive hourly wage of $30.00-$38.00, based on experience.

• 14/14 fly-in/fly-out rotation with company-paid flights fromEdmonton.

• Comprehensive health and dental benefits.

• RRSP matching program.

• Long-term career opportunities with one of Western Canada's leading industrial contractors.

• A collaborative, safety-first culture where your work truly matters.