Administrator, Competition Development

University of Manitoba; Winnipeg; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Comprehensive group benefits and full‑

Pension plan

Competitive vacation time

Employee and Family Assistance Program

Professional development opportunities

Job summary

The University of Manitoba is seeking an organized administrator to support the Asper School of Business’ Case Competition portfolio. You will manage applications, selection, training, and team preparation, while coordinating communications among students, faculty, alumni and sponsors.

You will work with student executives to align workshops with the competition calendar, maintain records, and promote experiential learning value across stakeholders.

Qualifications

• University degree in a related discipline, preferably commerce.
• MBA or equivalent degree is preferred.
• Minimum 2 years of directly related administrative experience in a university setting is preferred.
• Experience with university level case competition is preferred.
• Experience coordinating student programs, extracurricular activities, or competitive teams is required.
• Experience planning and delivering events, workshops, or training sessions, including scheduling and logistics, is required.
• Experience administering application, selection, or evaluation processes with sensitive information is required.
• Experience preparing, summarizing, and analyzing records and statistics for reporting purposes is required.
• Experience developing and maintaining databases and KPI reporting is required.

Responsibilities

• Coordinate application and selection processes for case competitions.
• Oversee training and team preparation activities.
• Manage case-related student groups and stakeholders communications.
• Support governance, budgeting, and event coordination for student executives.
• Promote awareness and engagement for the Asper School of Business case competition portfolio.

Skills

Admin experience

Event planning

Budgeting

Communication

Data analysis

Privacy compliance

Education

Bachelor's degree (commerce preferred)

MBA or equivalent preferred

Tools

Zoom

Online forms

Survey tools

Job description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

Under the direction of the Administrator, Competition Events, the incumbent will support the growth and day-to-day administration of the Asper School of Business’ Case Competition portfolio. This role will coordinate the student journey from initial interest and application through team selection, training, competition preparation, and evaluation. Key responsibilities include administering application and selection processes, coordinating training and team preparation, managing case-related student groups, and facilitating communication and engagement among students, faculty, alumni, and business community stakeholders. The incumbent will also help promote awareness of the School’s Case Competition portfolio, the opportunities for stakeholder involvement, and the value and impact of experiential learning.

The incumbent will serve as the primary staff contact for competition-related student groups, including Asper Case Experience for Students (ACES), Asper JDC West (JDCW), and Asper MBA Games. The role will support student executives with governance, planning, budgeting, communications, and event coordination, while helping align the JDCW calendar of workshops and events with the broader competition portfolio. The incumbent will also facilitate connections with faculty, volunteers, alumni, and industry partners to support successful competition preparation and delivery.

The qualifications and experience we’re looking for:

• A university degree in a related discipline, preferably commerce, is required.
• An MBA or equivalent degree is preferred.
• Minimum 2 years of directly related administrative experience working in a university setting is preferred.
• Experience with university level case competition is preferred.
• Previous participation in, or coaching of, case competitions would be an asset.
• Knowledge of the University of Manitoba’s and the I.H. Asper School of Business’s policies is preferred.
• An acceptable equivalent combination of education and experience may be considered.
• Experience coordinating student programs, extracurricular activities, or competitive teams, including recruitment, selection, and ongoing student support, is required.
• Experience planning and delivering events, workshops, or training sessions, including scheduling, logistics, materials preparation, and on-site coordination, is required.
• Experience of recruiting, coordinating, and supporting volunteers is preferred.
• Experience administering application, selection, or evaluation processes, including the handling of sensitive and confidential student or personal information, is required.
• Experience preparing, summarizing, and analyzing records and statistics for reporting purposes is required.
• Experience in managing and maintaining comprehensive databases and records for annual and KPI reporting is required.
• Understanding of business case competitions and their formats is strongly preferred.
• Experience working with technologies required to facilitate appropriate learnings such as VR technology, Advanced PowerPoint and slide building platforms, is required.
• Experience working with various LLMs and understanding of use-cases relevant to support learning in a case environment is required.
• Experience working with student groups, student executives, or student associations is preferred.
• Strong experience of creating and manipulating Excel reports is preferred.
• Experience supporting budget preparation, expense tracking, and account reconciliation is an asset.
• Experience working with the University of Manitoba’s internal financial systems such as Concur, EPIC and Fast, is an asset.
• Experience supporting sponsorship, fundraising, or partnership development activities is an asset.
• An acceptable equivalent combination of education and experience may be considered.
• Demonstrated ability to plan, organize, coordinate, and establish work priorities and deadlines across multiple concurrent competitions and program cycles is required.
• Demonstrated understanding of the current consulting framework is required.
• Demonstrated ability to develop, document, and refine administrative processes and procedures is required.
• Excellent oral, written, and visual communication skills, with the ability to provide advice and to develop and present informational materials to students, faculty, and external stakeholders, are required.
• Demonstrated ability to advise and mentor students, including delivering constructive feedback and navigating challenging conversations with sensitivity, is required.
• Ability to understand, empathize, and interact effectively with a diverse student population is required.
• Ability to make sound independent judgments and to apply problem-solving abilities in a fast-paced, deadline-driven environment is required.
• Must be able to work both independently and as part of a team.
• Must have highly developed organizational abilities and be able to organize and prioritize workload with frequent interruptions.
• Ability to establish and maintain effective working relationships with various levels of internal and external contacts, including students, faculty, alumni, volunteers, sponsors, and competition organizers is required.
• Demonstrated ability to coordinate the work of volunteers and student groups without direct supervisory authority is required.
• Must be able to appropriately manage confidential information and situations, in accordance with university access and privacy requirements.
• Excellent interpersonal skills with the ability to communicate effectively with all levels of staff and the public in a diplomatic, firm but tactful, and courteous manner are required.
• Proficiency in the use of online video conferencing platforms such as Zoom, and in the use of online forms, survey, and registration tools is required.
• Must be able to work flexible hours, including evenings and weekends, as required.
• Must be able and willing to travel with student delegations to competitions within Canada and, occasionally, internationally.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.