Education Program and Admin Assistant

University of Manitoba; Winnipeg; On-site; CAD 65,000 - 88,000; Full time

Benefits offered by this job

Comprehensive group benefits & pension

Competitive vacation time

Employee and Family Assistance Program

Professional development opportunities

Job summary

The University of Manitoba is seeking an organized, collaborative administrator to support education, departmental operations, and strategic initiatives within the Max Rady College of Medicine. You will coordinate practicum placements, continuing education programs, events, and oversee compliance with university policies while liaising with health system partners.

The role requires strong communication, project management, and office software proficiency, with experience in a healthcare

Qualifications

• Requires completion of a formal training program in a related discipline and four years of directly related experience.
• Bachelor’s degree in a related field is preferred.
• Experience in an academic clinical department is preferred.
• Experience with Concur is preferred.
• Experience with event planning or project management is required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to learn in-house University software systems (Concur) is required.
• Strong verbal and written communication skills in English are required.
• Ability to interact with diverse backgrounds respectfully and professionally.

Responsibilities

• Coordinate doctoral student practicum placements, continuing education programs and events.
• Support department operations while ensuring compliance with policies and standards.
• Facilitate collaboration between university and healthcare system partners.
• Support departmental and specialty program priorities and initiatives.
• Manage administrative tasks and ensure timely completion of duties.

Skills

Organizational skills

Collaboration

Project management

Event planning

MS Office

English communication

Interpersonal skills

Concur

Education

Bachelor's degree in related field

Formal training program in related discipline

Tools

Concur

Job description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

This is an exciting opportunity for a highly organized and collaborative professional who enjoys working in a dynamic academic healthcare environment. The successful candidate will play an integral role in supporting education, departmental operations, and strategic initiatives that contribute to excellence in healthcare, teaching, and service.

Reporting to both the Academic Administration Lead and the Senior Administrator for the Department Head/Provincial Medical Specialty Lead, the incumbent provides comprehensive administrative support for the department's academic, operational, and strategic activities. Responsibilities include coordinating doctoral student practicum placements, continuing education programs and events, and supporting general departmental operations while ensuring compliance with Department and University policies, procedures, and standards. The position also facilitates effective collaboration between university and healthcare system partners, supports departmental and specialty program priorities, and contributes to the efficient administration of initiatives that advance the department's educational, operational, and strategic objectives.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institute plus four years of directly related experience.
• Bachelor’s degree in a related field is preferred
• Experience working in an academic clinical department is preferred
• Experience with UofM policies and procedures preferred.
• Knowledge of the health system and previous experience in health system preferred
• Experience with Concur is preferred.
• An acceptable equivalent combination of education and experience may be considered.
• Experience with event planning or project management is required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required.
• Ability to learn in-house University software systems (i.e. Concur) are required.
• Strong verbal and written communication skills, including the ability to communicate effectively in English, draft clear correspondence, and produce accurate written documentation are required.
• Strong interpersonal skills and ability to communicate with professional staff in a courteous and respectful manner is required.
• Must be able to work effectively with support staff at all levels within the Max Rady College of Medicine, with professional medical staff, and students at undergraduate and postgraduate levels is required.
• Must be able to interact with people from diverse backgrounds in a courteous and respectful manner is required.
• Must be able to exercise tact and discretion and navigate situations of conflict is required.
• Ability to exercise sound judgment is required.
• Strong analytical and problem-solving skills are required, with ability to identify key information and issues, and effectively resolve them is required.
• Strong decision-making, and critical thinking skills are required.
• Must be thorough, accurate, able to work under pressure, and have a high level of attention to detail is required.
• Ability to organize, manage multiple priorities, meet competing deadlines, and follow instructions is required.Ability to work independently with a strong initiative to complete and follow up on tasks is required.
• Must be able to work effectively independently and as part of a team environment is required.
• Ability to manage highly confidential information is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.
• Must be conscientious, professional, responsible, and reliable.

Why the University of Manitoba?

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.