Administrator, Company Cars & Remarketing

Mitsubishi Motor Sales of Canada, Inc.; Mississauga; Presencial; CAD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Mitsubishi Motor Sales of Canada, Inc. in Mississauga is looking for a candidate to support the Sales Planning & Distribution Department. This role administers company Vehicle Programs, coordinates vehicle orders, and manages documentation for vehicle programs.

The successful candidate will have 3-5 years of experience, strong organizational and communication skills, and a degree or equivalent experience. Attention to detail is crucial, along with problem-solving abilities.

Formación

• 3-5 years of professional experience is required.
• High attention to detail and meticulous execution are essential.
• Strong communication skills, comfortable with stakeholders.

Responsabilidades

• Administer company Vehicle Programs and coordinate vehicle orders.
• Track vehicle deliveries through MMSCAN’s dealer network.
• Assess and coordinate repairs for damaged vehicles.

Conocimientos

Organizational skills

Time management skills

Excellent administrative skills

Attention to detail

Strong communication skills

Problem-solving skills

Basic to advanced computer skills (Excel, Word)

Educación

Undergraduate degree or equivalent

Descripción del empleo

Mitsubishi Motor Sales of Canada, Inc. is an equal opportunity employer fostering an inclusive, accessible environment. We are committed to building an environment where all employees and customers feel valued, respected, and supported. Mitsubishi Motor Sales of Canada, Inc. will support applicants requiring accommodation during the recruitment process.

All employees are required to espouse MMSCAN’s company values, MMC WAY, and conduct themselves accordingly:

• Think of Our Customers First; Strengthen Trust
• Welcome All Facts; Share Difficult News First
• Conduct and Challenge Yourself Professionally
• and Respect All; Work as Part of a Broader Team

Use of Artificial Intelligence (AI)

MMSCAN does not utilize AI to review or assess applicants. All screening is conducted internally by a member of the HR team and/or the hiring manager.

PURPOSE

Support MMSCAN’s Sales Planning & Distribution Department by coordinating all activities related to Company Vehicles, Remarketing, CPO, and daily rental programs. This includes ordering, preparing, tracking, and disposing of Company Vehicles; supporting CPO and daily rental program administration; ensuring accurate reporting; and maintaining compliance with internal controls (including J‑SOX). The role works closely with internal departments, dealers, affiliates, and external partners to ensure timely execution and operational excellence.

This position reports to the Manager, Vehicle Logistics.

RESPONSIBILITIES

Administer the company Vehicle Programs (Lease, Demo, Affiliate & Employee Programs)

• Solicit and track vehicle orders from departments, employees, and affiliates.
• Coordinate timely delivery of vehicles through MMSCAN’s dealer network.
• Maintain accurate Company Car usage reports and vehicle movement tracking.
• Submit invoices for approval and ensure timely reimbursement.
• Send insurance renewals and coordinate license plate renewals with Service Ontario.
• Speeding and parking ticket administration with employees, affiliates, and Accounting.
• Coordinating with Accounting and insurance carriers.
• Monitor timing of EOT vehicles and coordinate turn‑ins.
• Receive Turn‑In reports from dealerships and update the PVT system.
• Liaise with the Remarketing Manager on turn-in-reports, pricing, and transportation to dealers or auction locations.
• Track and coordinate disposal of Company Demonstrators and retired units.
• Support PVT reconciliation and ensure accurate EOT documentation.

Remarketing Support

• Track used/retired vehicle returns and inventory.
• Coordinate and monitor Remarketing EOT Company Demonstrators.
• Ensure compliance with Remarketing processes and documentation standards.

Vehicle Damage Coordination

• Assess and coordinate repairs with dealers, insurance companies, and responsible parties.
• Ensure prompt reimbursement and proper accounting treatment for damages under $1,000.

CPO Program Support

• Track key performance metrics and program effectiveness.
• Compile monthly reports and dealer communications.
• Ensure compliance with CPO program standards.
• Use corporate resources to support program objectives.

Daily Rental Program Support

• Coordinate ordering, releasing, and delivery of RAC vehicles to Drop Ship locations.
• Enter and maintain RAC contracts in the PVT system.
• Track RAC Risk Incentive submissions and coordinate cheque requisitions.
• Ensure all RAC documentation meets J‑SOX compliance requirements.

REQUIREMENTS

• 3 – 5 years professional experience.
• Organizational and time management skills.
• Excellent administrative skills and process orientation.
• High attention to detail and meticulous execution.
• Strong communication skills – comfortable communicating with both internal and external stakeholders, verbally and in writing.
• Problem solving skills and critical thinking.
• Basic to advanced computer skills including Excel and Word.
• Undergraduate degree or equivalent combination of experience and education.