Administrator

OEG Energy Group; Grimsby; On-site; CAD 45,000 - 60,000; Full time

Job summary

OEG Energy Group is seeking an Administrator to support the Division's QHSE reporting and document control. The role involves coordinating data, maintaining dashboards, and assisting with internal audits to ensure compliance with standards and legislation.

You will administer the document control system, manage versioning of controlled documents, and collaborate with the QHSE team to drive continual improvement and safety culture across the division.

Qualifications

• Minimum of two years’ experience in an administrative role.
• Familiarity with QHSE document control and reporting practices.
• Good command of MS Word, Excel, PowerPoint and Outlook.
• Ability to manage multiple tasks and stakeholders effectively.

Responsibilities

• Export QHSE data and maintain dashboards to support monitoring.
• Assist QHSE Manager with the Divisional Internal Audit Plan.
• Support the internal audit team during audits and related activities.
• Administer and maintain the Division’s document control system.
• Manage issue, revision and distribution of controlled documents.
• Review, approve and upload Divisional documents to the library.
• Maintain Divisional Document Registers for tracking and control.
• Understand areas of the QHSE Management System relevant to the role.
• Comply with OEG policies and QHSE responsibilities.
• Promote a proactive health and safety culture and continual improvement.

Education

ISO awareness

Document Control qualification

Internal Audit training

Full UK driving licence

Tools

MS Office

Job description

OEG Job Advert - Administrator

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Grimsby, United Kingdom.

Core Purpose

• To support the effective implementation and maintenance of the Division's Quality, Health, Safety and Environmental Management Systems.
• To provide administrative and operational support through the coordination of QHSE reporting, data analysis, document control activities, and management system administration to ensure compliance with company standards, customer requirements, and applicable legislation.
• The position plays a key role in maintaining document integrity, generating performance reports, tracking corrective actions, and supporting continuous improvement initiatives across the Division.

Key Responsibilities and Accountabilities

• Export QHSE report data and maintain accurate, up-to-date QHSE dashboards to support effective monitoring and reporting.
• Work closely with the QHSE Manager to support the successful delivery of the Divisional Internal Audit Plan.
• Act as a member of the internal audit team, supporting the delivery of planned audits and associated activities.
• Administer and maintain the Division’s document control system, ensuring documentation is accurate, up to date and appropriately managed.
• Manage the issue, revision and distribution of the Division’s controlled documents, ensuring appropriate version control is maintained.
• Review, approve and upload Divisional documents to the shared document library, ensuring accuracy and compliance with document control requirements.
• Maintain accurate and up-to-date Divisional Document Registers, ensuring effective tracking and control of documentation.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

Skills and Experience

• Minimum of two years’ experience in an administrative role, ideally with similar responsibilities.
• Excellent IT skills, with strong proficiency across Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong communication skills, with the ability to communicate clearly and professionally with colleagues and stakeholders at all levels.
• Confident and professional, with the ability to use initiative and take a proactive approach to tasks and responsibilities.

Qualifications

• Awareness of ISO 9001, ISO 14001 and ISO 45001 standards, including requirements, implementation and/or auditing, would be advantageous. Relevant training can be provided if required.
• Document Control qualification would be advantageous but is not essential, as relevant training can be provided.
• Internal Audit training would be advantageous but is not essential, as relevant training can be provided.
• Full, valid UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.