Administrator, EHS (Digital Systems & Reporting)

Aecon Group Inc.; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Aecon Group Inc. is seeking an EHS Administrator in Toronto, Ontario, to provide essential administrative support to the EHS Digital Systems team. The role focuses on data management, reporting, and document control, ensuring timely and accurate EHS reporting.

The ideal candidate will have a background in business administration and at least 2 years of related experience. Proficiency in Microsoft 365 and strong organizational skills are essential for success in this position.

Qualifications

• Minimum 2 years of experience in an administrative or reporting-focused role.
• Experience with data, reports, and controlled documentation in a regulated environment.
• Excellent time management skills and ability to work independently.

Responsibilities

• Prepare and distribute routine EHS reports.
• Maintain controlled EHS documents and ensure compliance.
• Support corrective action tracking and reporting.

Skills

Attention to detail

Organizational skills

Digital systems proficiency

Communication skills

Education

Post-secondary education in related field

Tools

Microsoft 365

Job description

The EHS Administrator provides administrative and coordination support to the EHS Digital Systems team. This role is primarily focused on administrative tasks, including data entry, reporting, document control, and system support for EHS programs and tools. The position supports consistent, accurate, and timely EHS reporting and maintains EHS records and documentation in alignment with company governance requirements.

What You’ll Do Here

EHS Reporting & Data Administration

• Prepare and distribute routine EHS reports, including monthly dashboards, observation exports, CCV tracking sheets, inspection summaries, and environmental statistics
• Maintain reporting calendars, templates, and standardized files to support recurring deliverables
• Perform data quality checks to ensure completeness and accuracy of EHS system entries
• Support leadership and team reporting requirements by compiling and validating data from EHS systems

Digital Systems & Forms Support

• Administer EHS digital forms and tools used for observations, inspections, and insights
• Support updates to forms, pick-lists, and fields as required by EHS programs
• Monitor submissions for completeness and follow up on missing or incorrect information
• Provide administrative support for EHS system users, including basic troubleshooting and guidance

Document Control & Records Management

• Maintain controlled EHS documents, including SOPs, checklists, templates, and manuals
• Support document version control, formatting, reviews, and publishing in approved repositories
• Ensure EHS records are filed, retained, and archived in accordance with document control requirements

Corrective Action & Task Tracking

• Assist with tracking corrective and preventive actions (CAPAs), including logging, status updates, and follow-ups
• Maintain action registers and support reporting on outstanding and completed actions
• Support task tracking and reminders for EHS Digital Systems activities and deliverables

Administrative & Coordination Support

• Provide general administrative support to the EHS Digital Systems team, including meeting notes, action lists, and coordination of recurring activities
• Act as an administrative point of contact for EHS system and reporting inquiriesCoordinate with EHS team members to support consistent processes and timely submissions

What You Bring to the Team

• Post‑secondary education in business administration, occupational health and safety, or a related field, or equivalent experience
• Minimum 2 years of experience in an administrative, coordinator, or reporting-focused role
• Experience working with data, reports, and controlled documentation in a corporate or regulated environment
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Comfortable working with digital systems, forms, and recurring reporting processes
• Proficient in Microsoft 365 (Excel, Word, SharePoint, Planner, Teams)
• Clear written and verbal communication skills

Working Relationships

• Works closely with EHS Digital Systems, EHS Governance, and reporting stakeholders
• Provides administrative support to EHS team members and program owners

Success Measures

• Timely and accurate completion of recurring EHS reports
• High data quality and completeness in EHS systemsUp‑to‑date and well‑controlled EHS documentation
• Effective tracking and follow‑up of actions and tasks

Compensation

Expected salary range: $50,000‑$60,000 per year.

EEO Statement

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.