Administrative Technician – Scheduling - CHSLD Wales inc.

Bilinguallink; Ville de Richmond; On-site; CAD 42,000 - 54,000; Full time

Job summary

Bilinguallink seeks an Administrative Technician to manage scheduling across clinical and non-clinical teams. You will publish four-week calendars, handle replacements, and oversee absence requests, ensuring accurate schedules and clear communication.

The role requires a DEC or equivalent, bilingual proficiency in English and French, and solid knowledge of Microsoft Office and scheduling software. Two years of related experience are a plus.

Qualifications

• > DEC in General Administration, Accounting, Management Techniques, or Office Automation, or a relevant college discipline.
• > An AEC of 800+ hours with relevant experience, or a DEC with a relevant university certificate, may also qualify.
• > Two years of experience in a related field is an asset.

Responsibilities

• Preparing and publishing four-week schedules
• Coordinating staff replacements and recall lists
• Processing approved vacation, holiday, and personal-day requests
• Updating schedules, templates, and employee contact information
• Maintaining on-call calendars
• Supporting staff and managers with scheduling needs
• Finding solutions to complex scheduling situations

Skills

Bilingual English/French

Scheduling coordination

Attention to detail

Education

DEC in General Administration, Accounting, Management Techniques, or Office Automation

AEC 800+ hours or DEC with relevant university certificate

Tools

Microsoft Office

Scheduling software

Job description

**This offer is a temporary replacement

The Administrative Technician in charge of scheduling supports the department by coordinating clinical and non-clinical schedules, managing employee replacements and absences, and maintaining scheduling systems and records. They ensure accurate scheduling, effective communication, and continuity of operations. Specific tasks include:

• Preparing and publishing four-week schedules
• Coordinating staff replacements and recall lists
• Processing approved vacation, holiday, and personal-day requests
• Updating schedules, templates, and employee contact information
• Maintaining on-call calendars
• Supporting staff and managers with scheduling needs
• Finding solutions to complex scheduling situations

• DEC in General Administration, Accounting, Management Techniques, or Office Automation, or another relevant college discipline. An AEC of 800+ hours with relevant experience, or a DEC combined with a relevant university certificate, may also qualify.
• Bilingual in English and French (spoken and written).
• Good knowledge of online and computerized systems.
• Good knowledge of Microsoft Office suite.
• Two years of experience in a related field, an asset.