Administrative Support III

Alberta Health Services; Provost; On-site; CAD 35,000 - 43,000; Full time

Job summary

Health Shared Services is seeking an Administrative Support III to enter accurate demographic and financial information for patients using the hospital information system. You will verify eligibility, review forms, and prepare patient identifiers with care.

Role requires strong typing, computer skills, and excellent communication with patients and staff. You will work under supervision and support multiple entry points in the health system, with flexible shifts.

Qualifications

• Completion of Grade 12 or equivalent.

Responsibilities

• Obtain and input accurate demographic and financial information on patients using the hospital information system.
• Verify patient eligibility for healthcare coverage and review Financial Agreement Forms when coverage is lacking.
• Prepare patient identifiers, wristbands and labels; ensure correct name and birth date on wristbands.
• Explain accommodation options and the process for requesting preferred accommodation.
• Adhere to privacy legislation and Provincial policies; perform duties with accuracy and care.
• Perform other related duties as assigned by the Supervisor.

Skills

Medical Terminology

Typing 40 wpm

Computer skills

English proficiency

Customer service

Communication skills

Independent worker

Shift flexibility

Education

Grade 12 or equivalent

Job description

Your Opportunity

At Health Shared Services our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans. Working under the general supervision and guidance of the Supervisor, Registration, Switchboard & Patient Information, the Administrative Support III is responsible for obtaining and inputting accurate demographic & financial information, on the appropriate hospital information system, on patients, presenting at various entry points of the health system. Essential functions of the position; Obtains and records accurate demographic and financial information on patients, by interviewing patients, family members and/or care providers. Consistently applies Positive Patient Identification during the registration/pre-registration process to ensure accurate record linkage, support safe delivery of patient care and reduce identify theft. Verifies patient eligibility as it relates to healthcare coverage. Reviews Financial Agreement Forms with patients who do not have valid provincial healthcare coverage & ensures that forms are completed appropriately. Prepares identification labels, identification wristbands and verifies patient’s name and date of birth when applying wristband to patient. Informs patients about options for accommodation and the process for requesting preferred accommodation. Consistently applies best practice as outlined in the Provincial Registration Standards & Practices Manual. Adhere to mandatory privacy legislation, including the Health Information Act (HIA), Access to Information Act (ATIA), and Protection of Privacy Act (POPA), and complete all duties in accordance with Provincial policies and procedures, legislation and regulations. Performs other related duties as assigned by the Supervisor.

Description

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Job Details

Transition Company: Health Shared Services Classification: Administrative Support III Union: AUPE GSS Unit and Program: Registration Primary Location: Provost Health Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.82 Posting End Date: 17-AUG-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 27-AUG-2026 Temporary End Date: 07-FEB-2027 Hours per Shift: 7.25-7.75 Length of Shift in weeks: 12 Shifts per cycle: 52 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $25.72 Maximum Salary: $31.25 Vehicle Requirement: Not Applicable

Required Qualifications

Completion of Grade 12 or equivalent.

Additional Required Qualifications

Medical Terminology - certificate required and testing done prior to interview. Accurate typing speed of 40 wpm required, and testing done prior to interview. Strong computer skills are required. Demonstrated proficiency in the English language, both written and oral required. Employs effective communication skills, promoting and adhering to excellent customer service in every interaction regardless of who it is with. Must have excellent communication skills as there is a high degree of interaction with patients and a variety of disciplines at all levels of the organization. Ability to function effectively in a highly dynamic environment, including working under pressure, adapting and responding to changing priorities and meeting deadlines. Ability to work independently with minimal supervision. Able to work all shifts as operationally required. Physical requirements include the ability to push/pull patients presenting in wheelchairs, assisting with carrying patient belongings upwards of 20 lbs.

Preferred Qualifications

Post‑secondary education applicable to position – MOA/Unit Clerk/Admitting Clerk with no less than one year experience is preferred. Experience in a healthcare or medical office setting is preferred. Experience practicing N-O-D: tells the patient his/her name, explains his/her occupation and what he/she will be assisting the patient with.