Administrative Support II

MacEwan International; Edmonton; In loco; CAD 38.000 - 55.000; Tempo pieno

Descrizione del lavoro

MacEwan University is seeking an Administrative Support II for a full-time 3-month replacement term with the Office of Human Rights. You will provide operational administrative support, direct visitors, maintain supplies, manage inquiries, and coordinate meetings and events on campus.

Qualifications include a certificate in Office Administration and at least 2 years of administrative experience, preferably in a large post-secondary environment.

Competenze

• Certificate in Office Administration or Business Administration.
• Minimum of 2 years of administrative experience.
• Experience in large, complex organizations is an asset.

Mansioni

• Provide welcoming, caring, professional customer service at the Office of Human Rights.
• Manage general email inboxes and direct inquiries to team members.
• Coordinate meetings, draft materials, take minutes, and assist with presentations.
• Handle facility requests, moves, parking, and tech support inquiries.
• Maintain SharePoint, Teams, and Google Drive sites with proper filing.
• Process mail, arrange travel for staff, and support event coordination.

Conoscenze

Strong communication

Keyboarding

Independent worker

Team collaboration

Professional demeanor

Confidentiality

Trauma-informed awareness

Formazione

Office Administration certificate

Strumenti

SharePoint

Google Drive

Microsoft Office

Descrizione del lavoro

Full-Time Replacement Term (35 hours per week) MSU Band B (Steps 1-8): $20.640 - $30.029 per hour. $37,566 - $54,652 per annum (Based on 35 hours per week). October 25, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 21,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Administrative Support II for a full-time 3-month replacement term opportunity with the Office of Human Rights.

You will provide operational administrative support for the office, including directing visitors to the Office, the provision and maintenance of supplies, equipment needs, housekeeping and facility requirements, logistical program/event support and other related functions. You will also serve as a liaison with other divisions, departments and the public for providing information and requesting services.

Key responsibilities include:

• Providing welcoming, caring and professional customer service support at the Office of Human Rights (OHR) and Office of Sexual Violence, Prevention, Education and Response (OSVPER) reception area;
• Responding to telephone calls and managing the general email inboxes, directing and escalating inquiries to appropriate team members in a timely manner;
• Organizing and coordinating meetings with internal and external stakeholders on and off-campus, managing invitations and RSVPs, drafting agenda materials, preparing handouts and reports, assisting with electronic presentations, taking minutes, producing meeting notes, handling responses, and attending to special requests;
• Coordinating office-related tasks such as facility and key-card requests, office moves, parking and tech support inquiries;
• Effectively organizing and maintaining various SharePoint, Teams sites, and Google Drive, including keeping the sites curated, using appropriate naming conventions, filing, archiving, and deleting files as appropriate;
• Creating, formatting, proofreading, printing, distributing and/or publishing various presentations and documents for diverse audiences;
• Receiving and processing all mail and deliveries;
• Arranging flights and accommodations for staff travel as required;
• Assisting with event coordination and logistics including organizing materials, arranging for catering, booking rooms/spaces;
• Verifying the accuracy of invoices, preparing expense claims and submitting claims for management approval and reconciling P-card transactions;
• Purchasing office supplies and promotional items, ensuring supplies inventory is adequate for the department and maintenance of the supply room and kitchen; and
• Providing administrative and reception support back up and vacation coverage to Student Wellness Services.

Skills

You will have:

• Strong communication skills and the ability to work independently referring only new or unusual problems and concerns to your supervisor;
• The ability to work with a variety of office equipment, and excellent keyboarding skills;
• The ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues;
• A professional demeanor and the ability to exercise tact, judgement, discretion;
• The ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of interest-holders, and support the functioning of a diverse team both within an individual department and across a larger institution;
• Knowledge of trauma-informed care and the concepts of equity, human rights, inclusion, and diversity;
• Knowledge of ATIA, POPA and records retention practices and legislation; and
• Proficiency in using Microsoft Office applications and other technology applications including SharePoint.

Qualifications

• A minimum of a certificate in Office Administration or Business Administration.
• A minimum of 2 years of administrative experience.
• Experience working within a large and complex organization such as post-secondary environment would be considered an asset.
• An equivalent combination of education and experience may be considered.

Position Requirements

• This position is on campus only.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however,Canadians and permanent residents will be given priority.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [e-mail] and we will support you to the best of our ability.

Personal Information Collection Notification
The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non-HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at [e-mail] or phone [phone].