Administrative Assistant to the AVP & CIO

MacEwan International; Edmonton; On-site; CAD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive base pay

Generous vacation time

LAPP

Job summary

MacEwan University is seeking an Administrative Assistant to the AVP & CIO for a full-time 18-month replacement in ITS. The role provides high-level administrative support to the AVP, CIO, and ITS leadership, coordinating calendars, communications, and office procedures, and handling logistics for campus events.

Reporting to the Senior Manager, Business Operations, the successful candidate will manage schedules, draft correspondence, and ensure confidentiality and professionalism in all tasks.

Qualifications

• A minimum of a Diploma in Office or Business Administration or related field of study.
• Minimum of three years of progressively responsible and diversified administrative experience.
• Experience in a post-secondary or related public sector environment is an asset.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint), Google suite, and ERP systems such as PeopleSoft.

Responsibilities

• Coordinate the AVP’s calendar and schedule with high level administrative support.
• Develop efficient systems and procedures for smooth operations of the AVP’s office and ITS.
• Prepare and distribute communications and briefing materials.
• Manage logistics and general office administration activities.
• Coordinate events and guests on campus for the AVP and ITS leadership.
• Schedule IT Business Operations Team meetings and track action items.
• Assist the AVP and Senior Manager, IT Business Operations; reconcile PCard transactions.

Education

Diploma in Office or Business Administration

Tools

Outlook

Excel

Word

PowerPoint

Google Suite

PeopleSoft

Job description

Administrative Assistant to the AVP & CIO

Competition No. 26.09.231

Competition No. 26.09.231 Posting Date October 14, 2026

Category

Closing Date

Full-Time Replacement Term (35 hours per week) MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week). October 27, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 21,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Administrative Assistant to the AVP & CIO for a full-time 18-month replacement term opportunity with the Information Technology Services department.

Reporting to the Senior Manager, Business Operations, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the Associate Vice President, Information Services and Chief Information Officer (AVP), Information Technology Services (ITS) Leadership team, and other areas of ITS as required, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality and professionalism. Responsibilities include coordinating the AVP’s calendar and schedule, developing efficient and effective systems and procedures to ensure smooth operations of the AVP’s office and broader ITS department, preparing and distributing communication materials, managing logistics and other general office administration activities.

Key responsibilities include:

• Working as part of the IT Business Operations Team, the Administrative Assistant establishes and maintains effective organizational practices and procedures for the Office of AVP, Information Services and CIO; including the development of guides and business workflow documents;
• Coordinating special events and activities and guests on campus on behalf of the AVP and ITS leadership team;
• Scheduling and coordinating IT Business Operations Team meetings, tracking action items, coordinating strategic meetings;
• Providing administrative support for the AVP and the Senior Manager, IT Business Operations;
• Reconciling purchasing card transactions for ITS leaders and supports staff with expense reconciliation as required;
• Ordering and maintaining office supply inventory;
• Ensuring critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the ITS portfolio and priorities of the Office of AVP, Information Services and CIO; and
• Researching and preparing background materials and developing/drafting correspondence, written responses, and documents (e.g. briefing notes, memos to VP and President’s Offices, etc.).

Skills

You will have:

• Excellent time management, organizational and prioritization skills;
• The ability to work with confidential information and to exercise judgement and discretion;
• The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision;
• Effective problem-solving skills with keen attention to detail;
• Customer service skills along with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University;
• Strong verbal and written communication skills with a professional and friendly approach;
• Demonstrated flexibility, easily adapting to changing priorities;
• Strong proofreading and editing skills;
• The ability to create professional reports and correspondence;
• Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required;
• Knowledge of Protection of Privacy Act and records management policies, practices, and legislation; and
• Demonstrated commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.

Qualifications

• A minimum of a Diploma in Office or Business Administration or related field of study.
• A minimum of three (3) years of progressively responsible and diversified administrative experience.
• Direct experience in a post-secondary or related public sector environment would be considered an asset.
• Experience and proficiency using Microsoft Office including Outlook, Excel, Word, PowerPoint; Google suite of applications; Enterprise Resource Planning (ERP) systems such as PeopleSoft; etc.
• An equivalent combination of education and experience may be considered.

Position Requirements

• This position is on campus only.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Voluntary Participation in Local Authorities Pension Plan (LAPP)

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however,Canadians and permanent residents will be given priority.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [e-mail] and we will support you to the best of our ability.

Personal Information Collection Notification
The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non-HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at [e-mail] or phone [phone].