Administrative Support/Health Unit Aide

Vancouver Island Health Authority; Duncan; On-site; CAD 35,183 - 37,498; Part time

Job summary

A regional healthcare organization in Duncan, BC, is looking for an Administrative Support/Health Unit Aide to offer clerical and administrative support within their Public Health unit. The role involves maintaining supply inventories, booking appointments, and conducting vision and hearing screenings for children. The ideal candidate should have a Grade 12 education, relevant certifications, and good communication and organizational skills. This position is casual and requires effective teamwork as well as independent work.

Qualifications

• Grade 12 education and relevant certifications are required.
• One year of recent related experience or equivalent combination of education and experience.

Responsibilities

• Provide clerical and administrative support utilizing various applications.
• Maintain inventories of supplies and book appointments.
• Gather client information and conduct vision/hearing screenings.

Skills

Effective communication

Independence and teamwork ability

Rapport building with clients

Computer and database knowledge

60 wpm typing

Knowledge of Medical Terminology

Physical ability to perform job duties

Education

Grade 12

Medical Office Assistant Certificate

Office Administration Certificate

Job description

Administrative Support/Health Unit Aide - (226239)

Margaret Moss Building - Public Health (MMHU) - Duncan, BC V9L 1T9 CA (Primary)

Work Area (FBA Only)

Multi-Site

Yes

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

0830-1630

Days Off

As required

Vacancy Type

Casual

Salary Range (Hourly Rate)

$25.54 - $27.22

Paid FTE

n/a

Worked BI-WEEKLY HOURS

n/a

Planned Start Date

Mar. 23 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the manager or designate (and Audiologist for hearing screening duties), the Admin Support Health Unit Aide provides a variety of clerical and administrative support duties utilizing a variety of computerized applications. Supports the program by performing duties such as maintaining inventories of supplies, booking appointments, gathering of client information; schedules and conducts vision and/or hearing screening for Preschool/School aged children in a school or clinic setting.

QUALIFICATIONS:

Education, Training And Experience

Grade 12; Medical Office Assistant Certificate; Office Administration Certificate; and one (1) year's recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to complete in-house Vision/Hearing Screener training with Audiologist/Vision training.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to establish and maintain rapport with clients, including young children, parents, Community partners, staff, teachers and other school staff.
• Working knowledge of computers and databases.
• Keyboard 60 wpm.
• Knowledge of Medical Terminology.
• Physical ability to carry out the duties of the position.