Administrative Support/Health Unit Aide

Vancouver Island Health Authority; Nanaimo; On-site; CAD 38,000 - 40,000; Part time

Job summary

Vancouver Island Health Authority (Island Health) is seeking an Administrative Support/Health Unit Aide to provide clerical and administrative support, manage inventory, and coordinate vision/hearing screening services for preschool and school-aged children in school or clinic settings.

The role involves scheduling, data collection, and collaboration with Audiologists and Health staff to ensure safe, efficient service delivery across multiple sites in the region.

Qualifications

• Grade 12 with MOA and Office Admin certificates.
• One year of recent related experience or equivalent.
• Criminal Record Check required.

Responsibilities

• Provide clerical and administrative support across programs.
• Maintain inventories of supplies and book appointments.
• Gather client information and schedule vision/hearing screenings for preschool/school children in school or clinic settings.

Skills

Vision/ Hearing screening training

Verbal and written communication

Independent work

Rapport with clients

Computer/database literacy

Typing 60 wpm

Medical terminology

Physical capability

Education

Grade 12

Medical Office Assistant Certificate

Office Administration Certificate

Job description

Administrative Support/Health Unit Aide - (233827)

Work Area (FBA Only)

Administration

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

8:30-16:30/As required

Days Off

As required

Vacancy Type

Casual

Salary Range (Hourly Rate)

$27.26 - $29.16

Paid FTE

N/A

Worked BI-WEEKLY HOURS

N/A

Planned Start Date

Aug. 24 2026

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the manager or designate (and Audiologist for hearing screening duties), the Admin Support Health Unit Aide provides a variety of clerical and administrative support duties utilizing a variety of computerized applications. Supports the program by performing duties such as maintaining inventories of supplies, booking appointments, gathering of client information; schedules and conducts vision and/or hearing screening for Preschool/School aged children in a school or clinic setting.

QUALIFICATIONS:

Education, Training And Experience

Grade 12; Medical Office Assistant Certificate; Office Administration Certificate; and one (1) year's recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

• Ability to complete in-house Vision/Hearing Screener training with Audiologist/Vision training.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to establish and maintain rapport with clients, including young children, parents, Community partners, staff, teachers and other school staff.
• Working knowledge of computers and databases.
• Keyboard 60 wpm.
• Knowledge of Medical Terminology.
• Physical ability to carry out the duties of the position.