Administrative Support

Saskatchewan Ltd.; Saskatoon; On-site; CAD 33,000 - 42,000; Part time

Job summary

Saskatchewan Ltd. seeks a flexible administrative professional for a term position in public service. The role involves data entry, reception, mail handling and providing general program information within the Ministry of Social Services.

You will operate computers, organize records, coordinate travel and meetings, and assist with expenditures, invoices and contracts, contributing to a supportive team environment.

Qualifications

• As a public servant, we value accountability and ownership of work.
• Demonstrates innovative thinking and willingness to improve processes.
• Works collaboratively with others to achieve outcomes.
• Is inclusive and respects diverse perspectives.
• Adaptable and eager to learn from new situations.
• Commitment to excellence in public service.
• Experience with office procedures and basic software.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and process expenses, invoices and contracts.
• Provide support to the team, including equipment and software issue assistance.
• Compose, record, proofread, and edit correspondence.
• Coordinate travel, event logistics and meetings as required.
• Sort and distribute mail and manage office supplies and equipment.

Skills

Critical Thinking

Digital Skills

Interacting with Others

Navigating Ambiguity

Managing Self

Health, Safety and Wellness

Data Literacy

Influence

Political and Organizational Awareness

Managing Organizational Resources

Leave Knowledge

Inclusive Work Environments

Career Growth and Development

Job description

• Employment Type Expression of Interest for SGEU Term less than 9 months
• Salary Range 24.079 - 30.174
• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 1
• Ministry only No

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Social Services supports vulnerable people and families as they build a better quality of life.

We help people with their immediate needs and provide supports for: families to safely care for their children, children and youth in care to be successful, people with disabilities to access community-based services, access to affordable housing, and income assistance to meet people’s basic needs as they work to become self-sufficient to the best of their abilities.

Together with Indigenous and community partners, we work to make a positive difference in the lives of our clients every day.

ABOUT THE JOB

The Opportunity:

In thisposition, you will be responsible for duties such as operating computers and office equipment; entering and retrieving data using various software programs; keeping records and retrieving or searching files; receiving, sorting, or distributing mail; and providing reception services and general program information.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• office and administrative procedures and protocols; and
• applicable computer hardware and software applications and terminology.
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.