ADMINISTRATIVE STAFF SPECIALIST Ill (BAND LEVEL 8)

Memorial University of Newfoundland; Newfoundland and Labrador; On-site; CAD 64,000 - 88,000; Full time

Job summary

Memorial University of Newfoundland's Department of Sociology and Criminology seeks an Administrative Staff Specialist III to provide professional leadership of the department’s administrative operations, advising the Department Head and coordinating research, purchasing, budgeting, and HR activities.

The role includes developing budgets, managing grants, payroll, asset and space inventory, monthly financial updates, and cross‑campus collaboration while implementing new systems and procedures.

Qualifications

• 3–5 years in progressively responsible administrative positions.
• Degree in business, public administration, or organizational management required.
• Experience managing a large research program and administering grants/contracts is preferred.
• Knowledge of Banner systems and Microsoft Office Suite is essential.

Responsibilities

• Provide professional leadership of the department’s administrative operations.
• Advise the Department Head on management issues and actions.
• Coordinate research administration, purchasing, accounting, and HR activities.
• Develop budgets and manage grants, payroll, and audits.
• Prepare monthly financial updates and annual reports.
• Oversee asset and space inventories; manage class schedules and teaching loads.

Skills

Analytical skills

Negotiation

Problem-solving

Communication

Microsoft Office

Education

University degree in business/public administration/organizational management

Tools

Banner Student

Banner Finance

Banner Human Resources

Microsoft Office

Job description

Department of Sociology and Criminology

Faculty of Humanities and Social Sciences

(Permanent Position)

DUTIES

The Administrative Staff Specialist III will perform responsible professional work in providing administrative direction to the Department of Sociology and Criminology. The incumbent will be responsible for overseeing administrative operations and advising the Department Head on a variety of management issues and recommending appropriate courses of action; coordinating and supervising administrative activities, including research, purchasing, accounting, budget, academic support, student, and human resource activities for a large department. Duties include developing budgets, including assisting faculty members in budget development and maintaining comprehensive records of finances and accounts; coordinating research related activities with faculty and personnel across campus to facilitate post award administration of the Department’s significant research program and managing the financial component of the program; coordinating and managing operating and special purpose accounts; reviewing and approving all financial transactions and preparing monthly financial updates; preparing annual analytical, financial, and statistical reports; coordinating human resource and labour relations activities, including recruitment, job evaluation, payroll, leave management, exit management, and collective agreement administration; supervising staff and providing administrative support and services, as required; coordinating graduate student payroll and administering baseline and TA budgets; overseeing fixed asset and space inventory activities; assisting with the departmental teaching plan, preparing course and class schedule audits, and tracking faculty teaching loads and banked time credits; recommending administrative plans and procedures to contribute to the effective management of the Department; developing, recommending, and implementing new systems, policies, and procedures, as required; maintaining considerable contact with officials within the University regarding departmental administrative and research activities; and performing other related duties as required.

QUALIFICATIONS

Considerable experience (3-5 years) in progressively responsible administrative positions; graduation with a university degree in business, public administration, or organizational management is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have experience managing a large research program and administering grants and contracts funded by a diverse group of funding agencies. Well-developed analytical, negotiation, problem-solving, and communication skills are essential, as is proficiency in Microsoft Office Suite. Knowledge of Banner Student, Banner Finance, Banner Human Resources, University policies and procedures, and familiarity with MUNFA, LUMUN, and TAUMAN Collective Agreements are considered assets.

SALARY

$64,361 - $87,763 per annum (Management and Professional)

CLOSING DATE

November 19, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, p reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [e-mail] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [e-mail].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.