GRANTS FACILITATION OFFICER (BAND LEVEL 8)

Memorial University of Newfoundland; San Juan de Terranova; On-site; CAD 64,000 - 88,000; Full time

Job summary

Memorial University of Newfoundland invites applications for the Grants Facilitation Officer (Band Level 8) in the Faculty of Science. This contract position supports research funding activities, assists faculty with planning, development, and review of grant submissions, and designs processes for major Tri-Agency competitions.

The role requires a master’s degree in science, strong communication, and robust organizational skills to manage timelines and reports.

Qualifications

• Excellent interpersonal, written and verbal communication skills.
• Knowledge of and experience with research application critique methods.
• Strong organizational and time-management abilities.

Responsibilities

• Assist faculty with research planning, development and review of funding applications.
• Provide structured and content guidance for grant submissions.
• Develop strategically optimal research portfolios and timelines with faculty.
• Design, implement and manage review and submission processes for major Tri-Agency grants.
• Prepare information bulletins and workshops on NSERC grant applications.
• Liaise with funding agencies and local/industry partners to promote research collaboration.

Education

Master's degree in science

Job description

GRANTS FACILITATION OFFICER (BAND LEVEL 8)

Faculty of Science

(Contractual Position to January 2, 2029)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Associate Dean (Research and Graduate) (ADRS) and the Dean of Science, and working closely with faculty, the Grants Facilitation Officer will have administrative responsibilities associated with research funding activities within the Faculty of Science. Duties include assisting faculty with research planning, development, review, and the processing of quality research funding applications; providing structural and content advice or recommendations for faculty consideration on research applications (based on program objectives, policies or guidelines, evaluation criteria, and requirements of the research funding agency and Memorial); working one-on-one with faculty to develop strategically optimal research portfolios and application timelines; contributing to the development of faculty administration policies and procedures; designing processes or procedures, implementing them, and managing them for the review and submission of major Tri-Agency grant competitions; preparing and delivering information bulletins and workshops on preparing successful NSERC grant applications; assisting faculty in identifying or targeting funding opportunities; consulting with local, provincial, and federal granting agencies to clarify application requirements and sponsor terms and conditions, and seeking, where feasible, informal feedback on applications to determine program fit for industry partnership applications; maintaining up-to-date program information and communicating changes, targeted opportunities, and internal deadlines to faculty; tracking application submissions and outcomes and generating statistical reports; liaising with funding agencies and local industry associations, companies, and colleague facilitators to plan and promote academic or industry research collaboration events; liaising with Research Initiatives and Services (RIS ;participating in various Faculty of Science initiatives such as the SEA conference, the monthly lunch-and-learn series, and NSERC and SURA fellowships; contributing to research initiatives in the Faculty; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in research administration in a post-secondary environment; graduation with a master's degree in science is required; or an equivalent combination of experience and training will be considered. The ideal candidate will be a highly motivated self-starter with excellent interpersonal, written, and verbal communication skills. Knowledge of and experience with research application critique methods are essential, as are strong computer skills and the ability to function effectively under pressure in a diverse academic or research community. The successful applicant will have excellent organizational and time-management skills; strong attention to detail, and the ability to work under pressure in a fast-paced environment. Knowledge of university and funding agency research policies, as well as research experience, will be assets.

SALARY

$64,361 - $87,763 per annum (Management and Professional)

An upscale hiring step has been applied to this position (Step 8)

CLOSING DATE November 19, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [e-mail] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [e-mail].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.