ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Memorial University, Newfoundland and Labrador; San Juan de Terranova; On-site; CAD 50,000 - 59,000; Full time

Job summary

Memorial University, Newfoundland and Labrador, invites applications for an Academic Program Assistant (Band Level 4) in Undergraduate Medical Education. This full-time contractual position supports the MD program delivery, coordinates educational events, and assists with documentation, room bookings, and learner communications.

Reporting to the UGME Manager, you will help with exam start-up and invigilation, meetings, and liaison with clinical disciplines and distributed medical education.

Qualifications

• Experience in academic program activities in a university environment.
• Graduation from a 2-year business or office administration program, supplemented by university-level courses in business administration or related field.
• Exceptional interpersonal, organizational and time management skills; proficiency in Microsoft Office required.

Responsibilities

• Provide administrative support for MD program delivery and for educational events (registration, catering, supplies).
• Work closely with administrators of educational experiences to prepare, print, and collate documentation; book rooms and coordinate learner groups.
• Support Clinical Skills meetings and Academic Program Administrator/Assistant meetings, including scheduling, agendas, minutes.

Skills

Interpersonal skills

Organizational skills

Time management

Education

2-year business or office administration program

Tools

Brightspace

One45

Microsoft Office

Job description

October 29, 2026

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Undergraduate Medical Education

Faculty of Medicine

(Full-time, Contractual Position to June 8, 2029)

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Undergraduate Medical Education Manager, the successful applicant will provide proactive assistance to support educational experiences delivered by the Undergraduate Medical Education (UGME) team. Duties include administrative support for MD program delivery; providing administrative support for educational events, including event registration, catering, and supply orders; working closely with the administrators of educational experiences to assist with preparing, printing, and collating documentation, booking rooms, grouping learners and communicating with the relevant learners, faculty and staff; providing administrative support for Clinical Skills meetings and Academic Program Administrator/Assistant meetings, including meeting scheduling, developing agendas, recording, transcribing and circulating minutes; assisting with examination start up and invigilation; liaising with clinical disciplines and distributed medical education within the Faculty of Medicine to follow up on outstanding educational experience planning; and perform other duties as required.

Qualifications

Experience (1-3 years) in academic program activities in a university environment; graduation from a 2-year business or office administration program, supplemented by university-level courses in business administration or a related field or any equivalent combination of experience and training. Exceptional interpersonal, organizational and time management skills, as well as proficiency in Microsoft Office are required. Knowledge of Memorial University of Newfoundland policies and procedures, as well as knowledge of Brightspace and the One45 scheduling software would be considered assets.

SALARY

$50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE

November 13, 2026

COMPETITION NO. MUN03634

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [e-mail] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. Johns, Room M2M229 or by telephone at [phone].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.