Administrative Specialist — Healthcare Ops & Scheduling

Alberta Health Services; Edmonton; On-site; CAD 43,000 - 52,000; Full time

Job summary

Alberta Health Services is seeking an Administrative Support V to provide comprehensive administrative support to the Respiratory Therapy Department at the Royal Alexandra Hospital in Edmonton, Alberta.

The role involves coordinating workforce scheduling, payroll and attendance, HR activities, patient scheduling and registration, meeting coordination, records management, reporting, and departmental communications in a fast-paced healthcare environment.

Qualifications

• Post-secondary education in Office Administration or Business Administration.
• Experience with workforce scheduling, timekeeping, and payroll using Workforce Management (WFM).
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and SharePoint; ability to handle confidential information.

Responsibilities

• Provide administrative support to the Respiratory Therapy Department, including scheduling, payroll, HR, and records management.
• Coordinate patient scheduling and registration, meetings, reporting, and departmental communications.
• Support leadership and staff, maintain confidential information, and assist budget tracking, invoicing and expense reconciliation.

Skills

Workforce scheduling

Payroll processes

Microsoft Office

SharePoint

Timekeeping

Communication skills

Confidential information

Education

Post-secondary education in Office Administration

Equivalent combinations of education and experience

Tools

eManager

Connect Care

Workforce Management (WFM)

Job description

Alberta Health Services is seeking an Administrative Support V to provide comprehensive administrative support to the Respiratory Therapy Department at the Royal Alexandra Hospital in Edmonton, Alberta.

The role involves coordinating workforce scheduling, payroll and attendance, HR activities, patient scheduling and registration, meeting coordination, records management, reporting, and departmental communications in a fast-paced healthcare environment.