Administrative Specialist

Kintetsu World Express; Mississauga; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist to join their dynamic team in Mississauga. This role offers the opportunity to develop within a fast-paced environment while providing world-class customer service in the Freight Forwarding and 3PL industry. With ongoing training and a supportive team, you will be integral to managing administrative tasks, ensuring smooth operations, and contributing to the company's success. If you are a motivated individual with a can-do attitude, this is the perfect opportunity to kickstart your career and grow with a leading logistics provider.

Benefits

Ongoing training and development

Generous bonus program

Dental, Medical, and Vision insurance

Paid time off benefits

Defined Contribution Pension plan

Flexible work arrangement

Qualifications

• 1-3 years of administration experience required.
• Ability to analyze and follow business policies and procedures.
• Self-starter with attention to detail.

Responsibilities

• Manage systems and portals for communications.
• Process accounts payable invoices and track claims.
• Provide administrative support to various departments.

Skills

Fluent in English

Excellent communication skills

Multitasking

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Education

High School Diploma

Post-secondary education

Tools

Database management systems

Job description

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LOOKING FOR AN AMAZING CAREER OPPORTUNITY?

WITH CANADA’S FASTEST GROWING 3PL SERVICE PROVIDER, THERE’S NO LIMIT TO WHERE YOU CAN GO!

Many of our most successful managers joined KWE in entry level or associate positions and with hard work, determination, and desire they were able to achieve a level of success beyond their imaginations. These success stories are our greatest achievement. Let our story be your story. Whatever the position, KWE can open the door to a bright and exciting future for you. You bring the can-do attitude, and we will provide the tools for your success. Join us today!

KWE IS CURRENTLY HIRING FOR AN ADMINISTRATIVE SPECIALIST

KWE is currently looking for an Administrative Specialist to learn and train along side the Corporate Administration Department. The right individual will have a keen interest in becoming an integral part of the Freight Forwarder & 3PL industry delivering a world class customer service experience to our valued customers.

WHY KWE?

• On-going training and development to ensure your long-term development and career success.
• A fast-paced, dynamic, and fun environment with a great team
• A generous bonus program for permanent employees
• Competitive & equitable compensation packages
• Dental, Medical, vision, Life, dependent life, and critical illness insurance
• Paid time off benefits
• Defined Contribution Pension plan after 2 years with company contribution of 3 percent.
• Immediate RRSP eligibility.
• Flexible work arrangement 4 days onsite, 1 WFH.

REQUIREMENTS

• Must be fluent in English
• Excellent listening, verbal and written communication skills, demonstrating a sincere and positive approach.
• Minimum of 1-3 years administration experience
• Ability to read, analyze, and follow general business policies and procedures.
• Ability to multitask in a fast-paced environment with strict deadlines.
• A self-starter who will take the initiative to obtain solutions and is able to stay focused and pay attention to details.
• Ability to work in a team environment.
• Must be punctual and dependable.
• Proficiency with Microsoft Excel, Word and Outlook and database activity.

DETAILS OF THE JOB

• Maintain and manage systems and portals for both landlines and cellphones.
• Analyze, process and file accounts payable invoices.
• Follow up with vendors regarding invoice discrepancies.
• Lead travel arrangements and bookings for our Canadian employees travel requirements.
• Enter exchange rates into UFS+/SENS and distribute.
• Track and process cargo & freight claims across all departments and, report and maintain current database and aggregate metrics.
• Receive and examine credit card payments / transactions and process payment.
• Verify the accuracy of data/details on customer’s credit applications and supporting documentation to ensure management can review customers.
• Maintain records of credit accounts, update credit information into internal system.
• Prepare and maintain detailed records of all purchases, including information about costs, items ordered, and resolution of issues.
• Establish and maintain communication lines with suppliers.
• Monitor inventory levels and advise on stock level adjustments.
• Provide reception duties; answer telephone calls, greet guests, handle incoming/outgoing mail, arrange courier/runner, order office, kitchen, coffee, cleaning supplies, set-up and clean-up working lunches etc.
• Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters.
• Provide administrative support to administration department employees as necessary and perform all other job-related duties as required by management.

ONE SIMPLE CLICK COULD CHANGE YOUR LIFE. APPLY NOW

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email [e-mail].

For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Transportation, Logistics, Supply Chain and Storage

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