Administrative Secretary (AY2) Term Communications Support

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare center is hiring an Administrative Secretary for a 16-week term role. The position involves providing administrative support for event planning and donor relations. Candidates must have strong computer skills, with a focus on Microsoft Office, and demonstrate effective communication abilities. This role requires flexibility in working hours and a commitment to inclusivity.

Benefits

Comprehensive benefit package

Holiday pay hours included

Qualifications

• Experience in administrative assistant/secretary program preferred.
• High school education mandatory.
• Equivalency of education and experience considered.

Responsibilities

• Provide administrative support to sponsor relations and event coordination.
• Handle correspondence, data entry, and scheduling.
• Monitor and support social media activities.

Skills

Communication

Organizational Skills

Microsoft Excel

Microsoft Word

Social Media Applications

Basic Design

Education

High School Diploma

Administrative Assistant/Secretary program

Job description

Nine Circles Community Health Centre

Is currently hiring for

Administrative Secretary (AY2) Term

Communications Support

• 5 EFT (20 hours/week)
  
  

16-week Term (July 14, 2025, to October 24, 2025)

$21.931 to $24.909

Job Summary

Under the direction and guidance of the Community Engagement Coordinator, the Communications Administrative Secretary job is a part term, 40 hours per two-week period (including holiday pay hours). The regular work days for this position will fall between 8:00 a.m. and 8:00 p.m. Mondays through Fridays. Occasional evenings and weekends will be required.

The position is classified as CUPE AY2. A comprehensive benefit package is provided as per employee eligibility via HEB Manitoba.

This position is a 16-week term.

The position provides administrative support to fund development and event planning and implementation. This may include secretarial and administrative tasks, social media monitoring and support, correspondence, word processing, data entry, meeting scheduling, filing and records maintenance, statistical data collection, monitoring and receiving inventory, donations and contacts, coding invoices and expense claims and a variety of other office duties as required.

Key Responsibilities

Key Areas Of Responsibility Include

• Administrative Support to:
• Sponsor & Donor Relations
• Event Coordination
• Promotions
  

A detailed job description stating all position duties and responsibilities is available upon request.

Qualifications

Education

• Education and/or experience in an administrative assistant/secretary program
• Complete high school education, Manitoba standards, required.
• Equivalent combination of education and experience may be considered
  
  

Required Knowledge, Skills, And Experience

• Demonstrated computer skills including comprehensive knowledge of Microsoft Excel, Microsoft Word, and other database and accounting programs.
• Excellent oral and written communication skills.
• Excellent organizational skills.
• Knowledge of and experience in basic design (e.g. Canva) and social media applications
  
  

Assets

• A self-starter and quick learner, eager to chase down leads and connect with local organizations and businesses
• Knowledge of and experience in event support or coordination is preferred
• Knowledge of health and social issues related to HIV/AIDS and Sexually Transmitted Infections (STI).
• Knowledge of Community Development, Harm Reduction, and Client-centered concepts and applications.
  
  

How To Apply

Interested candidates may forward their letter of application and résumé to:

Email: [e-mail]

Deadline for application: Wednesday, July 2nd, 2025, by 4 p.m.

Nine Circles celebrates diversity and is committed to creating an inclusive environment for all employees. We encourage applications from qualified people who are Indigenous, living with HIV, identify as 2SLGBTQ*, or belong to other traditionally marginalized communities.

Nine Circles welcomes applications from people with disabilities. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Nine Circles thanks all applicants for their interest, however only those selected for further consideration will be contacted.