ADMINISTRATIVE SECRETARY - 38 WEEKS

Collège LaSalle, Montréal; Montreal West; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Permanent, full-time position

Group insurance

Retirement savings plan (RREGOP)

Health and wellness program

Three weeks of vacation after one year

Job summary

Collège LaSalle in Montréal is seeking an administrative secretary to support the Student Pathways and Institutional Support department. You will welcome clients, draft documents, manage correspondence, and track purchase orders and deadlines.

You will also handle minutes, budgets data, and filing systems, ensuring smooth operations and timely follow-ups. French and English proficiency are required; a strong customer service orientation and team spirit are essential.

Qualifications

• Diploma required (DVS/DEP or equivalent) or recognized certification.
• Minimum four years relevant experience.
• Excellent front-line customer service skills.
• Advanced knowledge of Word, Excel and Outlook (MS Office).
• Knowledge of administrative procedures in education is a plus.
• Familiarity with CLARA software desirable.
• Dynamic, energetic team player with strong communication skills.
• Proficiency in French (spoken and written) and professional English.

Responsibilities

• Greet, inform and direct clients by phone, internal messaging and in person.
• Draft documents and routine correspondence; design and write memos.
• Process and follow up on purchase orders and deadlines.
• Maintain accurate department budgets data and produce reports on request.
• Prepare meeting minutes and follow up on actions.
• Develop and maintain the college filing system and document management.
• Manage calendars and coordinate internal and external meetings.

Skills

Customer service

French language

English language

Attention to detail

Education

DVS/DEP or equivalent

Tools

MS Office (Word, Excel, Outlook)

CLARA software

Job description

As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on purchase orders and deadlines, and are responsible for the department's document management. A taste for working with students, a genuine concern for their success and college life, and team spirit are essential to this role.

Responsibilities

• Welcome, inform and direct clients by telephone, internal messaging and within the institution;
• Compose documents, and design and write memos as well as routine correspondence;
• Process and follow up on purchase orders;
• Keep deadlines up to date and verify compliance with procedures;
• Prepare minutes of the meetings you attend and carry out the necessary follow-ups;
• Keep up to date the data that influence the department's budgets and produce reports on request in accordance with established procedures;
• Participate in the development of the college's filing system and be responsible for the department's document management;
• Keep the calendars of the people you work with up to date and organize activities related to their internal or external meetings.

Requirements

• Hold a Diploma of Vocational Studies (DVS/DEP) in a field related to the position, or a certificate of studies whose equivalency is recognized by the competent authority;
• Minimum of four (4) years of experience relevant to the position;
• Excellent front-line customer service skills;
• Advanced knowledge of the software used (Word, Excel and Outlook);
• Knowledge of administrative procedures in education (an important asset);
• Knowledge of CLARA software (desirable);
• Dynamism, energy and excellent team player;
• Proficiency in French language (spoken and written);
• Professional proficiency in English language (spoken and written).

Benefits

• Permanent, full-time position;
• Three weeks of vacation after one year of continuous service;
• Group insurance;
• Retirement savings plan (RREGOP);
• Health and wellness program;
• These are determined and applicable in accordance with the provisions of the collective agreement in force.

LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, native people, visible minorities and ethnic minorities.

If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.