Administrative/Operations - Office Services Coordinator with leading Real-Estate company

Amicis Global Technologies; Ontario; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Ontario seeks an Office Services Coordinator to provide vital administrative support to a small team. The role involves coordinating meetings, preparing marketing materials, and handling financial documentation. Ideal candidates will have strong analytical skills and advanced knowledge of Microsoft Office Suite.

Qualifications

• 3 years' experience providing administrative support.
• Advanced skills with Microsoft Office Suite.
• Strong marketing knowledge needed.

Responsibilities

• Provides general administrative support to a team of sales professionals.
• Coordinates complex meetings and conferences.
• Prepares proposal and presentation materials.

Skills

Analytical skills

Quantitative skills

Marketing knowledge

Microsoft Office Suite

Internet research

Web publishing skills

Job description

JOB DETAILS

3 years' experience providing administrative support to multiple or a team of professionals; ability to determine and respond to conflicting priorities preferred.

Ability to comprehend and interpret instructions, short correspondence, and memos, and ask clarifying questions to ensure understanding.

Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisors.

Ability to effectively present information to an internal department and/or large groups of employees.

Requires knowledge of financial terms and principles.

Ability to calculate intermediate figures such as percentages, discounts, and/or commissions.

Conducts basic financial analysis.

Ability to abstract a lease.

Ability to comprehend, analyze, and interpret documents.

Ability to solve problems involving several options in situations.

Requires intermediate analytical and quantitative skills.

Advanced skills with Microsoft Office Suite, internet research, and web publishing skills.

Ability to manipulate basic templates in PowerPoint and/or InDesign preferred.

Strong marketing knowledge needed.

Provides general administrative support to an office or group of sales professionals.

Responsible for preparing proposal, presentation, and communication materials.

Coordinates the distribution of internal and external marketing information.

Gathers supporting documentation to complete voucher forms and process brokers' commission payments while abiding by company accounting policies as well as local and national laws.

Maintains *** brand, product, office, and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans, and qualification packages.

Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client-specific property data to incorporate into customized property information packages.

Organizes the preparation and production of customized, client-specific property information packages in response to RFIs and RFPs.

Coordinates complex on/offsite meetings and conferences.

May schedule appointments, keep calendars, and arrange travel itineraries and meeting room reservations.

Updates and maintains various information databases.

Generates standard and ad hoc reports as required and assists with website updates (as needed).

May coordinate advertising schedules and placement with local centralized marketing group.

Tracks, collates, and maintains inventory of marketing materials.

Other duties may be assigned.

No formal supervisory responsibilities in this position.

Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.

Responsible for setting own project deadlines.

Summary:

Support for our Pooled Support Team

As a *** Office Services Coordinator, you will assist with providing administrative support to a small team or department.