Administrative Coordinator: Ops, CRM & Events

Odlum Brown Limited; Vancouver; On-site; CAD 50,000 - 58,000; Full time

Job summary

Odlum Brown Limited is seeking an Administrative Coordinator for its Vancouver office. The role provides essential operational, administrative, marketing, and data management support to the Corner Group, a 14-person team, ensuring smooth daily functions and excellent client service.

You will coordinate meetings, support client communications, newsletters, and marketing campaigns, and help manage events. Strong organization and precise data handling are key to success in this role.

Qualifications

• 3+ years of administrative experience supporting multiple team members or leaders in a professional services environment.
• Proficiency with CRM systems; Salesforce experience is an asset.
• Intermediate proficiency of Microsoft 365, including Word, Excel and Outlook; experience with Copilot is an asset.
• Strong verbal and written communication skills.
• Strong reporting skills and attention to data accuracy.
• Reliable, self-motivated, and comfortable working independently.
• Adaptable and organized, with the ability to manage competing priorities in a fast-paced environment.
• Experience coordinating meetings, events, or office operations.
• Experience in financial services is an asset.
• Experience supporting social media activities is an asset.

Responsibilities

• Support daily operations for the Corner Group.
• Coordinate and schedule meetings for Advisors and the broader team.
• Assist with client communications, newsletters, and marketing campaigns.
• Help plan client appreciation and internal team events.
• Manage office administration, including supplies, couriers, and mailouts.
• Maintain CRM data, reporting, and team records.
• Provide general administrative support across the team.

Skills

Coordination

Customer Service

Document & Information Management

Event & Meeting Management

Professionalism

Systems & Applications Proficiency

Analysis

Tools

Salesforce

Microsoft 365

Copilot

Job description

Odlum Brown Limited is seeking an Administrative Coordinator for its Vancouver office. The role provides essential operational, administrative, marketing, and data management support to the Corner Group, a 14-person team, ensuring smooth daily functions and excellent client service.

You will coordinate meetings, support client communications, newsletters, and marketing campaigns, and help manage events. Strong organization and precise data handling are key to success in this role.