administrative officer

Government of Canada - Western; Lethbridge; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to enhance office efficiency and streamline procedures. In this role, you will implement new administrative practices, oversee a small team, and ensure that deadlines are met while maintaining high standards of quality. Your ability to manage multiple tasks and adapt to changing priorities will be crucial in this dynamic environment. Join a forward-thinking organization that values detail-oriented individuals who thrive under pressure and are committed to excellence in their work.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong knowledge of office software and ability to work independently.

Responsibilities

• Implement and review administrative procedures.
• Delegate tasks and oversee office support staff.
• Prepare reports and manage office services.

Skills

Interpersonal Skills

Written Communication

Time Management

Ability to Multitask

Attention to Detail

Adaptability

Organizational Skills

Integrity

Education

College or CEGEP diploma

Tools

MS Office

Google Drive

Electronic Scheduler

Mac OS

Spreadsheet Software

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Urban area

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Mac OS
• Spreadsheet
• MS Office
• Google Drive

Area of work experience

• Immigration

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player