Administrative Manager — On‑Site Operations & Payroll

National Port Security Services Inc.; Charlottetown; On-site; CAD 52,000 - 76,000; Full time

Job summary

National Port Security Services Inc. in Charlottetown, PE is seeking an Administrative Manager to oversee daily office operations, coordinate schedules, handle documentation, and maintain records in support of security services.

This full-time, on-site role partners with corporate and management to ensure timely reporting, compliance, budgeting, invoicing, and onboarding. Strong organization, communication, and payroll experience with QuickBooks are essential.

Qualifications

• Strong office administration and organizational skills including record-keeping and scheduling.
• Experience in staff coordination and team support including task delegation and performance follow-up.
• Proficiency with MS Office, email, spreadsheets and basic databases.
• Experience using QuickBooks and EasyPay for payroll duties.
• Solid communication skills, both written and verbal, with internal teams and external clients.
• Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment.
• Post-secondary education in business administration or related field, or equivalent combination of education and experience.
• Eligibility to work on-site in Charlottetown, PE and willingness to adhere to NPSS policies and safety standards.

Responsibilities

• Oversee daily administrative operations and organize documentation to support security services.
• Supervise administrative staff and handle correspondence.
• Prepare reports and support budgeting and invoicing processes.
• Run payroll through QuickBooks and assist onboarding and training of new team members.
• Identify process improvements and implement administrative best practices to maintain a professional office environment.

Skills

Office administration

Organizational skills

Staff coordination

Communication skills

Education

Post-secondary education in business administration or related field

Tools

MS Office Suite

QuickBooks

EasyPay

Job description

National Port Security Services Inc. in Charlottetown, PE is seeking an Administrative Manager to oversee daily office operations, coordinate schedules, handle documentation, and maintain records in support of security services.

This full-time, on-site role partners with corporate and management to ensure timely reporting, compliance, budgeting, invoicing, and onboarding. Strong organization, communication, and payroll experience with QuickBooks are essential.