Administrative Manager

National Port Security Services Inc.; Charlottetown; On-site; CAD 52,000 - 76,000; Full time

Job summary

National Port Security Services Inc. in Charlottetown, PE is seeking an Administrative Manager to oversee daily office operations, coordinate schedules, handle documentation, and maintain records in support of security services.

This full-time, on-site role partners with corporate and management to ensure timely reporting, compliance, budgeting, invoicing, and onboarding. Strong organization, communication, and payroll experience with QuickBooks are essential.

Qualifications

• Strong office administration and organizational skills including record-keeping and scheduling.
• Experience in staff coordination and team support including task delegation and performance follow-up.
• Proficiency with MS Office, email, spreadsheets and basic databases.
• Experience using QuickBooks and EasyPay for payroll duties.
• Solid communication skills, both written and verbal, with internal teams and external clients.
• Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment.
• Post-secondary education in business administration or related field, or equivalent combination of education and experience.
• Eligibility to work on-site in Charlottetown, PE and willingness to adhere to NPSS policies and safety standards.

Responsibilities

• Oversee daily administrative operations and organize documentation to support security services.
• Supervise administrative staff and handle correspondence.
• Prepare reports and support budgeting and invoicing processes.
• Run payroll through QuickBooks and assist onboarding and training of new team members.
• Identify process improvements and implement administrative best practices to maintain a professional office environment.

Skills

Office administration

Organizational skills

Staff coordination

Communication skills

Education

Post-secondary education in business administration or related field

Tools

MS Office Suite

QuickBooks

EasyPay

Job description

National Port Security Services Inc. (NPSS) is dedicated to providing safe, secure experiences for clients and the public across multiple industries. We focuses on tailored security solutions, recognizing that each organization’s needs are unique rather than fitting a standard model. NPSS delivers high-quality, customized services that reflect its commitment to safety and reliability. The company operates across Canada, ensuring daily security in regions including Prince Edward Island, New Brunswick, Nova Scotia, Quebec, and Ontario. Team members join a mission-driven organization that values professionalism, service excellence, and continuous improvement in security practices.

Role Description

The Administrative Manager is a full-time, in-person role based in Charlottetown, PE. This role oversees daily administrative operations, including managing office procedures, coordinating schedules, organizing documentation, and maintaining accurate records to support security services. The Administrative Manager collaborates with corporate and management to ensure efficient communication, timely reporting, and compliance with internal policies and client requirements. Responsibilities include supervising administrative staff, handling correspondence, preparing reports, support budgeting and invoicing, running payroll through QuickBooks, and supporting the onboarding and training of new team members. The role also involves identifying process improvements, implementing administrative best practices, and ensuring a professional, well-organized office environment that aligns with NPSS’s mission of safety and service excellence.

Qualifications

• Strong office administration and organizational skills, including record-keeping, document management, and scheduling.
• Experience in staff coordination and team support, including task delegation and performance follow-up.
• Proficiency with office software and tools (e.g., MS Office Suite, email, spreadsheets, and basic databases).
• Experience using QuickBooks and EasyPay for Payroll Duties
• Solid communication skills, both written and verbal, with the ability to interact effectively with internal teams and external clients.
• Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment.
• Previous experience in security, logistics, or a related industry is an asset but not required.
• Post-secondary education in business administration, management, or a related field, or equivalent combination of education and experience.
• Demonstrated reliability, discretion, and respect for confidentiality in handling sensitive information.
• Eligibility to work on-site in Charlottetown, PE and willingness to adhere to NPSS policies and safety standards.