Administrative Manager (Internal Posting)

Dalhousie University; Halifax; Hybrid; CAD 63,000 - 85,000; Full time

Job summary

Dalhousie University in Halifax is seeking an Administrative Manager (Internal Posting) to lead the School of Health and Human Performance’s administrative functions and financial planning.

The role reports to the Director and covers HR, IT, research accounting, alumni relations, and facilities, with a hybrid work option within Nova Scotia.

Qualifications

• Undergraduate degree in business or related field, plus five years of progressively responsible experience in organizational, supervisory, and financial management.
• Exceptional communication and interpersonal skills.
• Effective leadership, and written and oral communication skills.
• Ability to work independently, multitask, make decisions and meet deadlines.
• Experience working in a higher education or public sector environment.

Responsibilities

• Manage the daily operations and administrative functions of the School, including office systems, policies, procedures, records, facilities, and administrative support to the Director, faculty, staff, students, and committees.
• Provide administrative advice and support to the Director, including participation in management meetings, policy development, planning initiatives, problem solving, and preparation of briefing materials and responses.
• Oversee budget and financial administration for operating, salary, research, trust, endowment, annual giving, grant, and discretionary accounts, including reconciliations, reporting, signing authority, reallocations, and financial documentation.
• Supervise, train, schedule, evaluate, and support administrative staff, including recruitment, orientation, performance management, workload distribution, conflict resolution, and interpretation of relevant collective agreement provisions.
• Coordinate academic program administration, including student records, registration, timetables, examinations, degree audits, admissions information, grade submissions, course evaluations, calendar updates, accreditation materials, and committee approvals.
• Manage school-wide information technology and administrative systems by coordinating hardware/software needs, supporting system improvements, providing training, and acting as a resource to faculty and staff.

Skills

Communication

Interpersonal skills

Leadership

Independent work

Multitasking

Education

Bachelor's degree in business or related field

Job description

Administrative Manager (Internal Posting)

Position Title Administrative Manager (Internal Posting)

Research Project

Department/Unit

Department/Unit Health & Human Performance

Location

Posting Number

Posting Number S279-26

Employee Group

Employee Group DPMG

Position Type

Position Type Term

Duration of Contract (if applicable)

Duration of Contract (if applicable) 1 year

Employment Type

Employment Type Full Time

Full-time Equivalency (FTE)

Full-time Equivalency (FTE) 1.0

Salary $63,337 – $84,730 per annum, 35 hours per week

Classification

Classification ADM-05

Provisional Statement

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The School of Health and Human Performance is situated within the Faculty of Health. The school offers both undergraduate and graduate programs in Health Promotion, Kinesiology and Recreation and Leisure studies. Reporting to the Director, the Administrative Manager manages all administrative functions required to support the infrastructure of the School including financial planning and administration, human resource management, some admissions and academic activities, information technology, research accounting, professional and alumni relations, project management as well as facilities management.

Key Responsibilities

• Manage the daily operations and administrative functions of the School, including office systems, policies, procedures, records, facilities, and administrative support to the Director, faculty, staff, students, and committees.
• Provide administrative advice and support to the Director, including participation in management meetings, policy development, planning initiatives, problem solving, and preparation of briefing materials and responses.
• Oversee budget and financial administration for operating, salary, research, trust, endowment, annual giving, grant, and discretionary accounts, including reconciliations, reporting, signing authority, reallocations, and financial documentation.
• Supervise, train, schedule, evaluate, and support administrative staff, including recruitment, orientation, performance management, workload distribution, conflict resolution, and interpretation of relevant collective agreement provisions.
• Coordinate academic program administration, including student records, registration, timetables, examinations, degree audits, admissions information, grade submissions, course evaluations, calendar updates, accreditation materials, and committee approvals.
• Manage school-wide information technology and administrative systems by coordinating hardware/software needs, supporting system improvements, providing training, and acting as a resource to faculty and staff.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in business or related field, plus five years of progressively responsible experience in organizational, supervisory, and financial management (or equivalent combination of education and experience).
• Exceptional communication and interpersonal skills.
• Effective and demonstrable leadership skills are required, as are effective written and oral communication skills.
• Ability to work independently, multitask, make decisions and meet deadlines.

Assets

• Experience working in a higher education or public sector environment.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter