Administrative Coordinator – Vancouver

EBC Inc.; Vancouver; Hybrid; CAD 45,000 - 75,000; Full time

Benefits offered by this job

Corporate Clothing Program

4 weeks annual vacation

Flexible group insurance

Group RRSP with DPSP

Telemedicine access

Job summary

EBC Inc. in Vancouver is seeking an Administrative Coordinator to support office management, meetings, travel, and correspondence.

You will coordinate executive schedules, prepare documents, maintain filing systems, and ensure high-quality processes. The role requires post-secondary education in business administration or equivalent, 1–2 years of related experience (construction industry preferred), strong MS Office/Outlook skills, and a bilingual English/French asset.

Qualifications

• Post-secondary education in business administration or equivalent experience.
• 1–2 years of experience in a similar role, preferably in construction.
• Excellent command of Microsoft Office Suite and Outlook.
• Bilingualism in French and English would be an asset.

Responsibilities

• Receive visitors and correspondence at the office and direct them appropriately.
• Fulfill requests related to office management and administrative tasks.
• Coordinate executive meetings and prepare necessary documents or presentations.
• Maintain filing systems and ensure task monitoring and process quality.
• Prepare, record, and follow up on payments of executive expense accounts.
• Coordinate travel arrangements and related bookings.

Education

Post Secondary Education in Business Administration or similar program

Tools

Microsoft Office

Outlook

Job description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station located near Fort St-John in British Columbia.

Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions.

Working at EBC means being part of a thriving company that operates in a variety of sectors across Canada. It also means working for a company concerned about the health and well-being of its employees by offering them a variety of actions and programs.

Want to join forces with a talented and dynamic team? Are you looking for an enjoyable work environment with excellent working conditions? EBC is the ideal place to take on new challenges and advance your career.

Responsibilities

• Receive visitors and correspondence at the office, directing them appropriately
• Fulfill requests related to office management and administrative tasks
• Coordinate various executive meetings, including the preparation of necessary documents and/or presentations
• Structure and effectively maintain a filing system
• Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place
• Prepare, record, and follow up on payments of executive expense accounts
• Complete correspondence requests, such as writing letters and completing various documentation
• Coordinate and book the necessary arrangements for travel
• Other duties related to this role

Requirements

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience
• 1-2 years of experience in a similar role, preferably in the construction industry
• Excellent command of Microsoft Office Suite and Outlook applications
• Knowledge of the construction industry
• Bilingualism, French and English, would be considered an asset

Conditions offered by EBC

• Corporate Clothing Program
• 4weeks’ of annualvacation
• Flexiblegroup insurance program uponentry
• Group RRSP with employer contribution to a DeferredProfit-SharingPlan (DPSP)
• 24-houraccess to a virtual doctor (telemedicine)
• Training and development programs
• Employee assistance program
• Active social club and health and wellness committee
• Diverse, innovative and stimulating environment
• A company built on values of respect, integrity and a job well done
• Firm recognized as one of Canada’s Best Managed Companies

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000–$75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

In accordance with our policy, we will communicate only with the selected candidates for an interview.

NOTICE TO RECRUITMENT AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS

EBC inc. and its affiliated entities (“EBC”) have an internal recruiting department. The EBC Talent & Culture team may, from time to time, engage recruitment agencies, placement services or temporary professional recruiters (“Agencies”). However, EBC will not accept unsolicited references from Agencies and will only remunerate them in the presence of a prior written agreement defining the precise parameters of the recruitment mandates. EBC will therefore not accept CVs from sources other than the candidate himself. Any CV sent to EBC, by any means of communication, will be deemed to be the property of EBC. EBC reserves the right to solicit and engage such candidates without financial obligation to the Agency.