Administrative Coordinator - Vancouver

EBC Inc.; Vancouver; On-site; CAD 45,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

4 weeks vacation

Flexible group insurance

Group DPSP with employer contribution

Telemedicine access 24/7

Job summary

EBC Inc. is seeking an Administrative Coordinator to join our team and support a range of office and project-related tasks. You will coordinate meetings, manage documents, and handle travel arrangements while maintaining an efficient filing system.

The role requires post-secondary education in business administration or equivalent experience, and 1-2 years in a similar role, preferably in construction. Strong Microsoft Office skills and bilingual French/English are valued assets.

Qualifications

• Strong proficiency with Microsoft Office and Outlook.
• Knowledge of the construction industry is preferred.
• Bilingualism in French and English is an asset.

Responsibilities

• Answer visitors and handle office correspondence; direct to appropriate staff.
• Support office management duties and administrative tasks.
• Coordinate executive meetings; prepare documents and presentations.
• Maintain filing system and monitor task priorities.

Skills

Microsoft Office Suite

Outlook

Construction industry knowledge

Bilingual (French/English)

Education

Post secondary education in Business Administration

Job description

Job Description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets, as well as our vast expertise in the field, allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro‑electric power station located near Fort St‑John in British Columbia.

Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities including:

• Receive visitors and correspondence at the office, directing them appropriately
• Fulfill requests related to office management and administrative tasks
• Coordinate various executive meetings, including the preparation of necessary documents and/or presentations
• Structure and effectively maintain a filing system
• Ensure the monitoring and prioritization of tasks, as well as the quality of the processes in place
• Prepare, record, and follow up on payments of executive expense accounts
• Complete correspondence requests, such as writing letters and completing various documentation
• Coordinate and book the necessary arrangements for travel
• Other duties related to this role

Requirements

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience
• 1-2 years of experience in a similar role, preferably in the construction industry
• Excellent command of Microsoft Office Suite and Outlook applications
• Knowledge of the construction industry
• Bilingualism, French and English, would be considered an asset

Benefits

• Competitive salary
• Corporate Clothing Program
• 4 weeks' of annual vacation
• Flexible group insurance program upon entry
• Group RRSP with employer contribution to a Deferred Profit‑Sharing Plan (DPSP)
• 24‑hour access to a virtual doctor (telemedicine)
• Training and development programs
• Employee assistance program
• Active social club and health and wellness committee
• Diverse, innovative and stimulating environment
• A company built on values of respect, integrity and a job well done
• Firm recognized as one of Canada’s Best Managed Companies

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000–$75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance‑based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre‑screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.