Administrative Coordinator II

thyssenkrupp Materials CA; Port Coquitlam; On-site; CAD 45,000 - 57,000; Full time

Job summary

thyssenkrupp Materials CA seeks an Administrative Assistant to support daily operations and project management. Responsibilities include various administrative duties, interaction with visitors, and the use of Microsoft Office. Ideal candidates will possess excellent communication skills, attention to detail, and the ability to work independently and as part of a team.

Benefits

Medical, Dental, and Vision Insurance

Life Insurance and Disability

401(k) with Company Match

Paid Vacation and Holidays

Tuition Reimbursement

Qualifications

• Experience in Microsoft Office programs (Word, Excel, Outlook).
• Ability to learn and navigate software programs quickly.
• Experience working in a professional office.

Responsibilities

• Assisting in administrative tasks, including typing and basic accounting.
• Project management support tasks as needed.
• Greeting visitors professionally and maintaining office organization.

Skills

Communication skills

Customer service orientation

Time management

Tools

Microsoft Office

Job description

Provides assistance to the department head in administrative areas. Assists in the completion of the departments daily operations by performing assigned tasks various office functions and duties in an accurate and timely manner as they pertain to the running of the department in a smooth and organized fashion. This is a responsible position that may involve supervision. Works with minimal instruction or supervision.

Job Description

Responsibilities

Administration :

Type and proof-read correspondence forms and other documents

Assist in basic accounting functions shipping and receiving reconciliations invoicing data entry

Project Management support :

Assisting with projects as needed (i.e. Obtaining quotes organizing and following up on scheduled maintenance and inspections etc)

Assisting Project Managers with printing scanning organizing documents

Co-ordinate with Project Managers to process orders.

Preparing purchase orders under the guidance of the production managers and general manager

General office :

Order office supplies and maintain inventory

Assisting in keeping the office organized

Reception : Thanks

Greeting visitors to the office with a professional first impression

Opening and distributing mail

Requirements

Have concise communication skills in English verbal and written

Experience in Microsoft Office programs : Word (Mail Merge) creating specialized documents; Excel (formatting spreadsheets and basic to intermediate formulas. Outlook (managing mail and contacts tasks and reminders)

Ability and willingness to quickly learn and navigate other software programs

Customer service-orientated comfortable and confident with phone communication

Follow directions accurately and timely

Be attentive to detail in producing quality work

Skilled at prioritization and time management

Able to work independently and with a team

Experienced working in a professional office

Assets

Experience in preparing customs documents certificate of origin and requests

SAP and / or JobBOSS experience

Experience in metal fabrication facility

Job Compensation

45538 to 56923 CAD

Benefits Overview

We offer competitive company benefits to eligible positions such as :

• Medical Dental Vision Insurance
• Life Insurance and Disability
• Voluntary Wellness Programs
• 401(k) and RRSP programs with Company Match
• Paid Vacation and Holidays
• Tuition Reimbursement
• And more!

Benefits may vary based on job country union role and / or company segment. Please work with your recruiter or tk representative for applicable benefits information.

Disclaimer

This is to notify the general public that some individuals / entities are using the thyssenkrupp (TK) name trademark domain name and logo without authorization. They are posing as employees representatives or agents of TK and its associated / group companies. These individuals / entities are fraudulently offering jobs online through texts websites telephone calls emails or by issuing fake offer letters. They are also soliciting jobseekers to deposit money in certain bank accounts or providing jobseekers with fraudulent checks to obtain banking information.

TK does not ask solicit or accept any monies in any form from candidates job applicants or potential jobseekers who have applied to or wish to apply to TK whether online or otherwise as a pre-employment requirement. TK bears no responsibility for money being deposited / withdrawn therefrom in response to such fake offers.

TK does not :

• job offers from free email services like Gmail Rediffmail Yahoo mail etc.;
• payment of any kind from prospective jobseekers or candidates for employment;
• anyone to collect money or agree to any monetary arrangement in return for a job at TK;

checks to job seekers; or

job offers through third parties. In the event TK uses professional recruitment services through a third party offers are always made directly by TK and not by any third parties.

PLEASE NOTE :

• strongly recommends that potential jobseekers do not respond to such fake solicitations in any manner;
• will not be responsible to anyone acting on an employment offer that is not directly made by TK;

making an employment offer in return for money is not authorized by TK; and

reserves the right to take legal action including criminal action against such individuals / entities.

TK follows a formal recruitment process through its own HR department and applications are evaluated by its HR department through pre-defined processes. Please visit our official careers website at to view authentic job openings at TK.

If you receive any unauthorized suspicious or fraudulent offers or interview calls please email us at

We shall not accept any liability towards the representation made in any fraudulent communication or its consequences and such fraudulent communication shall not be treated as any kind of offer or representation by TK or its group companies and affiliates.

Required Experience :

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

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