Administrative Coordinator – Health Promotion (Flexible Hours)

Canadian Forces Morale and Welfare Services; Kingston; Presencial; CAD 40 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health benefits

Flexible leave

Pension plan

Tuition reimbursement

Resumo da oferta

Canadian Forces Morale and Welfare Services (CFMWS) seeks an Administrative Assistant to support the Health Promotion Manager. The role focuses on preparing documentation, coordinating briefings, data entry, correspondence management, and ensuring smooth operations for conferences and meetings.

Key duties include coordinating travel, booking venues and equipment, managing the event calendar, and supporting promotional campaigns while delivering strong organizational support in a fast-paced

Qualificações

• College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
• Experience in in office administration and records management
• Experience in travel arrangements and travel claims
• Experience in invoice and order processing
• Experience in organizing meetings and schedules
• Experience in drafting and distributing correspondence
• Experience in the preparation of reports
• Experience in maintaining web ready graphics, and desktop publishing
• Experience using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Responsabilidades

• Prepare documentation and coordinate briefings for conferences, meetings, and appointments, providing broad administrative support.
• Data entry, document preparation, correspondence management, distribution of information and follow-up tracking.
• Coordinate meetings by scheduling participants, preparing agendas, recording and distributing minutes, and handling logistics.
• Manage event calendar, coordinate registrations, book venues and equipment, arrange event set-up.
• Schedule appointments, coordinate travel arrangements, and support organizational tasks and campaigns.

Conhecimentos

Office administration

Travel arrangements

Records management

Invoices & orders

Meetings & scheduling

Correspondence drafting

Reports preparation

Graphic design & desktop publishing

Word/Excel/PowerPoint/Databases

Formação académica

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field

Ferramentas

Office software suite

Descrição da oferta de emprego

Canadian Forces Morale and Welfare Services (CFMWS) seeks an Administrative Assistant to support the Health Promotion Manager. The role focuses on preparing documentation, coordinating briefings, data entry, correspondence management, and ensuring smooth operations for conferences and meetings.

Key duties include coordinating travel, booking venues and equipment, managing the event calendar, and supporting promotional campaigns while delivering strong organizational support in a fast-paced