Administrative Coordinator, Buildings

WSP in Canada; Calgary; On-site; CAD 50,000 - 85,000; Full time

Job summary

An established industry player is seeking a Group Coordinator to join their dynamic team in Calgary. This role is essential for providing project and administrative support for building development projects. You will collaborate with Project Managers and Directors, ensuring smooth operations and effective communication. The company values inclusion and offers flexible work options, comprehensive benefits, and outstanding career opportunities. If you are organized, proactive, and eager to contribute to meaningful projects that shape communities, this is the perfect opportunity for you.

Benefits

Flexible Work Options

Comprehensive Benefits

Virtual Healthcare

Wellness Platform

Savings Programs

Qualifications

• 3-5 years experience managing multiple tasks concurrently.
• Strong initiative to develop better materials for clients.

Responsibilities

• Provide administrative support to the Structures team in Calgary.
• Assist PMs with document control and client coordination.

Skills

Interpersonal Skills

Communication Skills

Microsoft Word

Microsoft Excel

Cash Flow Management

Tools

Oracle

SharePoint

Job description

WSP is currently seeking a Group Coordinator to join our Property & Building Structures team, located in our Calgary office. The Group Coordinator is an integral member of the Structures team responsible for providing project and administrative support for the delivery of building development projects of varying size and complexity. You would use your skills to support Project Managers, consultants and Directors within the Building’s group to direct, organize and control project activities, team processes and team support.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• A Canadian success story - we're proud to wear the red and white of this beautiful country.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday.
• A phenomenal collaborative culture and a workforce filled with genuinely good people.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive benefits including virtual healthcare and a wellness platform, as well as great savings programs.

What you can expect to do here:

• Administrative support
  • Administrative support to the Prairies Structures team (meeting bookings, timecard questions, order lunches, etc.)
  • Collaborate with national administrative support for the National Structures team.
  • Provide onboarding at Calgary office.
  • Format and proof project and team documents as required.
• Business Development support
  • Maintain list of open Opportunities and circulate to PMs for updates.
  • Utilize WSP’s Project Wiki for CVs and project sheets.
  • Assist team members with proposal development.
  • Assist PMs and Directors with Business Development activities.
• Ensure project information remains updated in Oracle throughout project life cycle.
• Assist PMs and Directors with document control and client coordination.
• Participate in project meetings to assist in coordination.
• National Practice and Focus area support
  • Assist in the planning of monthly events.
  • Collaborate with Structures SharePoint site owner for document uploading.

What you’ll bring to WSP:

• 3-5 years experience managing multiple tasks concurrently.
• Strong interpersonal and communication skills.
• Experience in mentoring and developing relationships.
• Strong initiative to develop better materials for clients.
• Confident use of Microsoft Word and Excel.
• Ability to present information in a compelling manner.
• Proven ability to monitor schedules and manage improvements.
• Experience with cash flow management will be considered an asset.

Job Info

• Job Identification 67282
• Locations 237 - 4th Avenue SW, Calgary, AB, T2P 4K3, CA
• Posting Date 03/07/2025, 04:26 PM

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning.

At WSP:

• We value our people and our reputation.
• We are locally dedicated with international scale.
• We are future focused and challenge the status quo.
• We foster collaboration in everything we do.
• We have an empowering culture and hold ourselves accountable.

Please Note:

Health and Safety is a core value of WSP. Compliance with our Health, Safety & Environment (HSE) policy is expected.

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request.

WSP is committed to the principles of employment equity. Only candidates selected will be contacted.