Administrative Coordinator

ATCO Structures & Logistics Ltd; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading company focused on building communities and providing superior solutions in logistics and structures. The role encompasses vital administrative tasks within a supportive team environment, with a strong emphasis on integrity, collaboration, and excellence in service delivery. Ideal candidates will have a background in business administration and a proven record of organizational skills.

Benefits

Competitive Compensation

15 days paid vacation

5 additional paid days off

Charitable donation matching

Employee share purchase plan

Flexible benefits from first day of employment

Comprehensive Employee & Family Wellness Program

Qualifications

• Administrative experience required, preferably in related fields.
• Advanced PC skills for data management and reporting.
• Capability to work independently with minimal supervision.

Responsibilities

• Provide comprehensive administrative support for departmental operations.
• Conduct research, manage records, and facilitate communication.
• Support timekeeping processes and provide training on specific functions.

Skills

Organizational skills

Attention to detail

Customer service skills

Communication skills

Time management

Education

Grade 12 or G.E.D. and one year certificate in Business Administration

Tools

Microsoft Office (Word, Outlook, Excel, Teams)

Databases (Oracle, Salesforce, Maximo)

Job description

Everyday a new adventure!

Joining the ATCO Team means being part of a community of people inspiring change on a global scale. It’s meaningful work that can only be accomplished by helping each other, as we collectively look to the future. Collaborating and being professional, down to earth, and caring for one another and for the communities we serve – is central to our core values and cultivates a sense of belonging. We treat people with respect, entrust them to always be their best and take every opportunity to ensure they feel part of our community.

Location: Maintenance Depot- Calgary, AB

What We Offer:

• Competitive Compensation
• 15 days paid vacation
• 5 additional paid days off
• Charitable donation matching
• Employee share purchase plan
• Flexible benefits from first day of employment
• Comprehensive Employee & Family Wellness Program
• A culture based on caring, integrity, agility, collaboration, safety and striving for excellence

What You’ll Do:

• Apply strong Organizational skills to proactively meet the department’s day to dayadministrative needs.
• Provide comprehensive administrative support, ensuring smooth departmental operations.
• Conduct basic research, data reconciliation, and report preparation to support decision-making.
• Manage and maintain records efficiently, ensuring accuracy and easy retrieval.
• Use advanced PC applications to create and maintain spreadsheets and databases.
• Serve as a point of contact, offering information and assistance to both internal and external partners.
• Facilitate office support functions and act as a receptionist as needed, showcasing exceptional customer service skills.
• Contribute to a team environment with a focus on continuous learning and improvement.
• Understand departmental procedures as well as judgement and initiative related to job duties
• Support the Department with the timekeeping process, enter time exceptions and run monthly and quarterly reports.
• Provide Training on specific functions.

What we are looking for/Who You Are:

• Grade 12 or G.E.D. and one year certificate from an accredited post-secondary institute in Business Administration or related discipline. Consideration may be given to significant related administrative experience. May be required to successfully complete a company skills assessment.
• Previous administrative experience.
• Knowledge of department and company policy and procedures would be an asset.
• Knowledge of a variety of software applications with the ability to obtain advanced skill levels. Proficient in Microsoft Office (Word, Outlook, Excel, and Teams.)
• Experience with databases (preferably Oracle, Salesforce and Maximo.)
• Time keeping experience would be an asset.
• Must be able to deal professionally with internal and external customers.
• Must be able to effectively work under tight deadlines and time constraints.
• Excellent attention to detail.
• Good oral and written communication skills, learning ability, initiative, mature judgment and responsible work habits.
• Must have strong record keeping, documentation and organizational skills.
• Must be able to work under a minimum of supervision.

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted. Successful candidates may be required to complete a criminal, education and employment background check and others screening as needed for the position.

ATCO Gas is part of ATCO Ltd. ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world atwww.atco.com.

ATCO is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, sexual orientation, gender identity or any other characteristic protected by law.Visit our website for more information.

This position is administered under the ATCO Gas and Pipelines Natural Gas Employees Association Collective Agreement, Job Posting Provisions.