Administrative Coordinator

Whistler Personnel Solutions; Whistler Village; On-site; CAD 52,650 - 64,350; Full time

Benefits offered by this job

6% vacation entitlement

Transit Allowance

Wellness Benefit

Extended Medical

Job summary

Whistler Personnel Solutions is seeking an Administrative Coordinator for the Audain Art Museum in Whistler, BC. In this full-time position, you will provide administrative and operational support, manage databases, and troubleshoot technical issues. Ideal candidates have a background in administration and strong communication skills.

With a competitive wage starting at $58,500, benefits include a 6% vacation entitlement, transit allowance, and wellness benefits. Candidates must have a valid Canadian work permit.

Qualifications

• 1–3 years of experience in administration or office management.
• Knowledge of office management systems and procedures.
• Proficient in modern technology.

Responsibilities

• Provide administrative support to ensure efficient operation of the Museum.
• Maintain databases, files, and inventories confidentially.
• Implement clerical duties and administrative processes.

Skills

Attention to detail

Problem-solving skills

Time management

Organizational skills

Communication skills

Database management

Proficient in MS Office

Knowledge of Adobe suite

Job description

Reporting to the Director of Operations, the Administrative Coordinator’s responsibilities include providing administrative and operational support to ensure efficient operation of the Audain Art Museum. This position is also the technical lead for the ticketing and administrative software’s of the Museum.

About the Role, Benefits & Perks:

• Full-time, year round. 37.5 hours per week.
• Monday – Friday. Evenings for large event openings.
• Whistler, BC.
• Wage starting in the range of $58,500.
• 6% vacation entitlement (3 weeks), Transit Allowance, Wellness Benefit, Extended Medical.

The Perfect Candidate:

• 1–3 years of experience in administration, office management, database administration.
• Knowledge of office management systems and procedures.
• Knowledgeable in Adobe suite, and well informed about or proficient in the use of modern technology.
• Superior attention to detail and problem-solving skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office.
• Ability to meet deadlines, maintain program and administrative priorities, and adapt to shifting priorities and timelines.

Responsibilities Include:

• Provide administrative support to ensure efficient operation of the Museum.
• Organize and maintain databases, files and inventories in a confidential manner.
• Implement clerical duties and administrative processes.
• Maintain, organize and schedule the Executive Director’s calendar.
• Organize travel arrangements for VIPs.
• Submit and reconcile expense reports for senior managers.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Carry out administrative duties such as compiling reporting, filing, typing, copying, binding, scanning, etc.
• Liaise with IT department and troubleshoot technical issues as they arise.
• Take accurate minutes of meetings.
• Assist with administrative and operational projects and initiatives; Assist with Museum related activities and events; and other duties as required.

Only candidates with a valid Canadian work permit will be considered.